PUBLIC WATER SUPPLY DISTRICT #13
Minutes of the November 10, 2010
Regular Session of the Board of Trustees

The Board of Directors of Public Water District #13, Jefferson County Missouri met in regular session at 7:00 p.m. on November 10, 2010 at the Lake Tishomingo Community Center, Hillsboro, Missouri.

Roll Call of Directors
The following Directors being present or absent as indicated:
	Name	Present/Absent
	Marilyn Meyer	Present 
	Rich Hirsch	Present
	Rick Lippitt	Present
	John Hindrichs	Present
	Ken Jost	Present
Also in attendance was Janet Hirsch (JWH, LTPOA Board member) and Carol Kline (CK, District treasurer).

Approval of Agenda
Motion was made by Rich Hirsch and seconded by Rick Lippitt to accept the agenda. On voice vote, all Directors were in favor of accepting the agenda.

Approval of Minutes of Past Meetings
The regular session Minutes of the October 13, 2010 meeting were emailed to the Directors prior to the meeting. Motion was made by Rick Lippitt to approve the regular session Minutes as written. Second was by Ken Jost. On voice vote, the regular session Minutes were approved. 

Treasurer’s Report
Invoices to be approved
Treasurer Carol Kline reported that ten payments were being submitted for payment approval at tonight's meeting. These submissions are listed below. 

PWSD#13 Invoices presented for approval November 10, 2010	
							
date	category	payee	invoice amt	MO DNR 40% grant	MO DNR RS grant (50%)	USDA-RD loan	
10/1/2010	engineering	Taylor Engineering	6,500.13	2,600.05	3,250.07	650.01	
10/1/2010	engineering	Taylor Engineering	1,817.55	727.02	908.78	181.76	
10/7/2010	legal	RK Sweeney	400.00	0.00	0.00	400.00	
10/27/2010	construction	TGB Inc	79,110.00	31,644.00	39,555.00	7,911.00	
11/1/2010	engineering	Taylor Engineering	8,939.70	3,575.88	4,469.85	893.97	
11/1/2010	engineering	Taylor Engineering	1,084.00	433.60	542.00	108.40	
11/3/2010	legal	RK Sweeney	298.75	0.00	0.00	298.75	
11/9/2010	O&M	Laletti, CPA	200.00	0.00	0.00	200.00	
11/9/2010	O&M	Kimmel, accounting	170.00	0.00	0.00	170.00	
12/18/2009	electric	AmerenUE	12,635.58	5,054.23	6,317.79	1,263.56	
		Total	111,155.71	44,034.78	55,043.48	12,077.45	
		
Notes:	a) AmerenUE bill is for installing electricity for the treatment plant.
	b) Taylor engineering submits two bills at a time, the higher for resident inspection and the lower for construction inspection/administration.

CK: Terry Luetkemeyer is now our contact at USDA-RD, replacing Donna Martin. Five copies of construction invoices need to be sent to USDA-RD to be approved.
JWH distributed the profit and loss statement for September generated by Jennie Kimmel.

Motion was made by Rick Lippitt to approve payment of the above invoices. Second was by Ken Jost. On voice vote, payment of the invoices was approved. 

Old Business
Electrical circuit installation progress
MM reported receiving 198 electrical easement agreements and 162 certification forms as of 11/10/2010.

Construction update
RH reported that TGB recently said that because of the 450 day deadline (construction must be completed by Oct 27, 2011), they will have to install STEP tanks while still installing main and lateral sewer lines. Previously, TGB indicated that they would install a STEP tank at the same time as the lateral line.

JH noted that the schedule handed out at the November TGB/engineers meeting was not realistic and would be updated at the December meeting. 
JH stated that about one half mile of main line has been laid and that one section of rock encountered will have to be trenched and saw-cut or use different boring equipment.

At the TGB/engineers' meeting there was mention of a problem with testing the concrete used in forming the floor and walls. Preliminary testing of test cylinders (after 7 days) indicated that the projected strength of the floor and walls would be below the spec. We would have to wait and see what the 28 day results are.
Also at the TGB/engineers' meeting there was a suggestion that we contact Dig-Rite and register as an official utility so when homeowners call Dig-Rite, Dig-Rite will provide info on where the sewer lines are buried. 

RH reported that the new date for lowering the lake to install the south side spillway crossing pipe is Nov 28. If the construction area floods, we may have to shut down the siphon. 

JWH: MO Dept of Revenue finally issued a tax exempt certificate for the District. (JWH first contacted DNR on Sep 9.)

New Business
April 2011 Election
District attorney Bob Sweeny drafted a resolution to establish an election to be held April 5, 2011 for subdistricts 3 and 4. Candidates for office may file between Dec. 14, 2010 and Jan. 18, 2011. To qualify for a position on the Board of Directors a candidate must:
a) be a registered voter of the District, 
b) have resided in the District one whole year immediately prior to the election, 
c) must be at least twenty-five years of age, 
d) shall not be delinquent in payment of taxes at the time of election, and
e) the candidate must reside within the subdistrict which the candidate seeks to represent. 

Since the District has no office, filings will handled by the County Clerk of Jefferson County, Missouri.
Rich Hirsch made a motion to approve the resolution to establish an election in April 2011. Motion was seconded by John Hindrichs. On voice vote, the resolution was approved.

Rick Lippitt received a question by email. Ms. A is planning to construct a house on the "third" tier and wanted to know what her costs would be to connect to the sewer system. 

Based on the Sewer Rate Schedule Ordinance, Section 6, her connection fee would be $3000. This is just the connection fee and does not cover any equipment costs. [From the Sewer Rate Schedule Ordinance, Section 6: "All costs of such connection to be borne by such applicant. The District may hereafter prescribe a connection charge of Three-Thousand Dollars ($3,000.00) to be paid by any such applicant at the time of his application. This connection fee may be used to fund the District’s maintenance and operation costs and to provide for the replacement costs of District owned assets"]

In terms of who would do the work, Ms. A can contract with whomever she wants, though the equipment would have to meet District specifications.

On the third tier Ms. A's house may be far enough away that she would not be required to hook up to the sewer system. The Sewer Use Ordinance requires connection if the public sewer is within three hundred (300) feet of the house's service line (from Article III, Section 4).

Attorney’s Report
There was no attorney's report:
Engineer’s Report
There was no engineer's report:

Adjournment
There being no other formal business to come before the Board, a motion to adjourn was made by John Hindrichs and seconded by Rich Hirsch. Motion passed with all Directors in approval. Meeting ended at 8:20.

Respectfully Submitted,

Rich Hirsch
Recording Secretary

Approved this 8th day of December 2010.

___________________________	_________________________________
Secretary	Chairman
December 7, 2010