PUBLIC WATER SUPPLY DISTRICT #13
Minutes of the May 12, 2010
Regular Session of the Board of Trustees

The Board of Directors of Public Water District #13, Jefferson County Missouri met in regular session at 7:00 p.m. on May 12, 2010 at the Lake Tishomingo Community Center, Hillsboro, Missouri.

Roll Call of Directors
The following Directors being present or absent as indicated:
	Name	Present/Absent
	Marilyn Meyer	Present
	Rich Hirsch	Present
	Rick Lippitt	Present
	John Hindrichs	Present
	Ken Jost	Absent
Also in attendance were Janet Hirsch (JWH, LTPOA Board member), Frank Taylor (Taylor Engineering), Tim Robbs (Taylor Engineering), Bob Sweeney (District attorney), and Mary Leiweke (homeowner).

Approval of Agenda
Motion was made by Rick Lippitt and seconded by John Hindrichs to accept the agenda. On voice vote, all Directors were in favor of accepting the agenda.

Approval of Minutes of Past Meetings
The regular session Minutes of the April 14, 2009 meeting were emailed to the Directors prior to the meeting. Motion was made by Rick Lippitt to approve the regular session Minutes as written. Second was by Rich Hirsch. On voice vote, the regular session Minutes were approved. 

Treasurer’s Report
Marilyn reported that the bank account still contains $1. There was a bill from Missouri Lawyer's Media for $90 for the bid advertisement. An updated bill from Taylor Engineering was also received.

Old Business
Marilyn Meyer reported receiving a phone call from Missouri Rural Water Association (www.moruralwater.org). Frank and Tim said that they are a good resource once we are operation as a District.

WWTP & collection system -- status report
RH reported that bids were opened at 2pm on Thursday, May 6 at Taylor Engineering in Farmington MO. Four bids were received with three of them within 10% of Tim's estimate. Members of the Board present at bid opening were Rich Hirsch and Ken Jost. 

In terms of funding, RH had two items to discuss:
	1) RH sent Traci (DNR) a copy of the District's contract with our previous engineer, Mr. Brunjes, to get reimbursed for 40% of his $42,000 fee. Traci's reply was that there would be no funds from DNR for Mr. Brunjes' work as the contract did not meet DNR's requirements for contracts.
	2) For the District to receive DNR funds, an item must be owned and maintained by the District. Ownership of the service line from the existing (old) service line to the STEP tank is owned by the District, but will be maintained by the homeowner. That pipe therefore does not qualify for DNR funds, so we will have to pay for it with loan funds. (Attached is a diagram of "who owns what."). Tim estimated the cost of the installed pipe to be about $125, so we lose 40% of $29,000. DNR will also not pay for a USDA-RD sign (ca. $500).
Tim presented an addendum to the Board for testing services. [A copy of the Addendum is attached to these Minutes.] JWH asked if that was the service contract that Traci asked for. TR said that it may be.
	John Hindrichs moved that Addendum 2, compensation for engineering testing services be executed. The motion was seconded by Rick Lippitt. Motion passed unanimously. The addendum was signed by Chairperson Meyer and Secretary Hirsch. 

Homeowner mailings -- Intention to connect
Letters were sent to homeowners M. & S. Schweiss and J. & S. Uhlenbrock telling them they have the option to connect to the sewer project. Uhlenbrock because their second property is essentially a storage shed without water or electric service and Schweiss because their septic tank is 440 feet away from the main sewer line.
	Marilyn reported receiving a letter from Uhlenbrocks saying they were not interested in connecting their second property to the community sewer.
	Marilyn received a phone call from M. Schweiss saying he was not interested in connecting to the sewer at this time, but would like the lateral line pipe laid now. Since Mr. Schweiss would not be paying a user fee, he would be responsible for paying the actual cost of whatever work he wanted done.

Homeowner mailings -- Homeowner electrical requirements
RH handed out an updated packet to be mailed to homeowners that described the electrical circuit requirements. RH recommended that the packet contents  not be reviewed at this meeting due to the expected length of the bid approval discussion. 

New Business
Closed session pursuant to section 610.021, (1) and (12), RSMo 2004.
	Bid approval discussion
JH moved to enter closed session. Motion was seconded by RH. Roll call vote of the Board:
	Rick Lippitt		Aye
	John Hindrichs	Aye
	Rich Hirsch		Aye
	Marilyn Meyer		Aye
Closed session entered at 7:20 p.m.

Closed session ended at 8:45 p.m. (85 min)
	As a result of the closed session, the Board decided to postpone approving the contractor or choosing the alternates until additional information was obtained. A special board meeting for these decisions was scheduled for 7pm Tuesday, May 18, 2010.

Attorney’s Report
There was no attorney's report
Engineer’s Report
There was no engineer's report

Adjournment
There being no other formal business to come before the Board, a motion to adjourn was made by Rich Hirsch and seconded by John Hindrichs. Motion passed with all Directors in approval. Meeting ended at at 8:58 p.m.

Respectfully Submitted,

Rich Hirsch
Recording Secretary

Approved this 18th day of May 2010.

___________________________	_________________________________
Secretary	Chairman
May 17, 2010