PUBLIC WATER SUPPLY DISTRICT #13
Minutes of the April 14, 2010
Regular Session of the Board of Trustees

The Board of Directors of Public Water District #13, Jefferson County Missouri met in regular session at 7:15 p.m. on April 14, 2010 at the Lake Tishomingo Community Center, Hillsboro, Missouri.

Roll Call of Directors
The following Directors being present or absent as indicated:
	Name	Present/Absent
	Marilyn Meyer	Present
	Rich Hirsch	Present
	Rick Lippitt	Present
	John Hindrichs	Present
	Ken Jost	Present
Also in attendance was Janet Hirsch (JWH, LTPOA Board member).

Approval of Agenda
Motion was made by John Hindrichs and seconded by Rich Hirsch to accept the agenda. On voice vote, all Directors were in favor of accepting the agenda.

Approval of Minutes of Past Meetings
The regular and executive session Minutes of the March 10, 2009 meeting were emailed to the Directors prior to the meeting. Motion was made by Rick Lippitt to approve the regular session Minutes as written. Second was by John Hindrichs. On voice vote, the regular session Minutes were approved. 
Motion was made by John Hindrichs to approve the executive session Minutes as written. Second was by Rick Lippitt. On voice vote, the executive session Minutes were approved.

The regular session Minutes of the March 24, 2009 meeting were emailed to the Directors prior to the meeting. Motion was made by John Hindrichs to approve the regular session Minutes as written. Second was by Rick Lippitt. On voice vote, the regular session Minutes were approved. 

Treasurer’s Report
Marilyn reported that the bank account still contains $1. There was a bill from The Leader for $104.50 for the bid advertisement. An updated bill from Taylor Engineering was also received.

Old Business
Appointment of director for sub-district 5
An announcement seeking a qualified candidate from sub-district 5 appeared in The Countian Jefferson County on Dec. 11, 2009. There were no responses to that ad and no one has contacted any PWSD #13 Board members since the position became available. Rick Lippitt, a qualified candidate living within PWSD #13 district boundaries, but not within sub-district 5, has voiced his willingness to serve as a Director. There being no qualified candidates from sub-district 5 willing to serve, the motion was made by John Hindrichs to appoint Mr. Lippitt as director for sub-district 5. Motion seconded by Rich Hirsch. On voice vote, the motion passed with all Directors in approval. (Mr. Lippitt had previously been sworn in. rhh)

Election of officers for PWSD #13
Motion made by John Hindrichs that the current officers keep their current positions for the coming year. Motion seconded by Ken Jost. On voice vote, the motion passed with all Directors in approval.

WWTP & collection system -- status report
Latest Schedule
Bid opening is planned for Apr. 30 in Farmington MO at Taylor Engineering offices at 2pm. It was suggested that some members of the Board attend the opening, but not all, as we would need to post an agenda for the meeting. 
After bids are opened, we will need to hold a special meeting to approve the bids and pass a resolution.
Estimated time of starting construction is first of July.

Access road progress
The District has successfully negotiated access to the wastewater treatment plant site using a temporary construction road off Regina Rd. The cost of the easement was $77,500, but as part of the agreement, the landowner, Mr. C. Telle, will build the access road from Regina Road to the treatment plant site. The road is approximately 3500 feet long. There is one low water bridge that needs to be reinforced with concrete to carry the expected construction vehicles. As the property owner Mr. Telle can make improvements to the property without obtaining permits. To make the same improvements the District would have to obtain permits.

By using an access road from Regina Rd., we avoid having construction vehicles drive across the dam and eliminate much of the congestion and damage due to construction vehicles on N. Lakeshore Dr. We estimate a substantial savings that would be needed to reinforce the dam and repair our roads by using the Regina Rd. access. Plus we avoid the potential risk of damaging the dam. The treatment plant access road is pretty much complete except for the addition of gravel for the length of the road.

USDA-RD and MO DNR Checklists of Items Pending 
User Charge Ordinance 
The version of the User Charge Ordinance approved by MO DNR has been discussed at previous meetings. 
Rick Lippitt moved that the User Charge Ordinance be passed. Second was by John Hindrichs. 
Roll call vote: John Hindrichs, aye; Ken Jost, aye; Rich Hirsch, aye; Rick Lippitt, aye; Marilyn Meyer, aye. Ordinance assigned as 02-2010. Ordinance signed by President Meyer and attested by Sec. Hirsch.

Homeowner mailings
Intention to connect
Letters were presented that were sent to homeowners M. & S. Schweiss and J. & S. Uhlenbrock telling them they have the option to connect to the sewer project. Schweiss because his septic tank is 440 feet away from the main sewer line and Uhlenbrock because their second property is essentially a storage shed without water or electric service .

Homeowner electrical requirements
RH: Tim is anxious that we get the packet announcing the electrical circuit requirements out soon, but I think we should wait until bids are opened to make sure that the project will be funded. If we tell people to install their circuit now, and bids come in too high, they will have spent that money for nothing. Tim suggested we set the deadline for the circuit to be installed by October 31, 2010, which is about 120 days.
JH: I agree that we should wait to mail the letter, but I think the letter should be sent when construction actually begins, because a lot can happen between now and the time construction starts.
RL: Four months seem like a long before connecting any houses to the treatment plant. We could just make the deadline Sep. 30. I'd hate to have the project held up because we set the deadline at Oct. 31. 
MM: I agree, Sep. 30 seems like a better date for the deadline.

Rich Hirsch read parts of the packet draft. Board members commented on the packet contents and changes were made...

New Business
USDA-RD Earth Day event
Donna Martin requested that an Earth Day media event be held at Lake Tishomingo on Wednesday April 21. In Donna's words, the purpose of the event is "To celebrate earth day and recognize the efforts of the project officials to bring a new sewage collection and treatment system to provide service to 238 residents which will greatly improve the health and sanitary conditions of the community."
 
Attorney’s Report
There was no attorney's report
Engineer’s Report
There was no engineer's report

Adjournment
There being no other formal business to come before the Board, a motion to adjourn was made by John Hindrichs and seconded by Rick Lippitt at 8:20 p.m. Motion passed with all Directors in approval.

Respectfully Submitted,

Rich Hirsch
Recording Secretary

Approved this 12th day of May 2010.

___________________________	_________________________________
Secretary	Chairman
May 11, 2010