PUBLIC WATER SUPPLY DISTRICT #13
Minutes of the March 24, 2010
Regular Session of the Board of Trustees

The Board of Directors of Public Water District #13, Jefferson County Missouri met in regular session at 7:03 p.m. on March 24, 2010 at the Lake Tishomingo Community Center, Hillsboro, Missouri.

Roll Call of Directors
The following Directors being present or absent as indicated:
	Name	Present/Absent
	Marilyn Meyer	Present
	Rich Hirsch	Present
	Rick Lippitt	Absent 
	John Hindrichs	Present
	Ken Jost	Present
Also in attendance was Janet Hirsch (JWH, LTPOA Board) and Bob Sweeney (RS, PWSD #13 attorney).
 
Approval of Agenda
Motion was made by John Hindrichs and seconded by Rich Hirsch to accept the agenda. On voice vote, all Directors were in favor of accepting the agenda.

Old Business
Appointment of Director for sub-district 5
Election of officers for PWSD #13
Since there was no one from sub-district 5 filing with the County Clerk as a candidate for office, the District will appoint a director for sub-district 5. This appointment will be postponed to a future meeting due to one Director being absent at this meeting. The election of officers for PWSD #13 will also be postponed for the same reason.

USDA-RD/Missouri DNR Checklist Items Pending:
1) Sewer Use Ordinance 
RH: Tim Robbs indicated that the Board must be careful to pass the Sewer Use Ordinance that Donna (USDA-RD) approved. She approved the 01/07/2010 version of the ordinance that contains language in ARTICLE III, SECTION 4, "buildings used for human occupancy must be connected to the public sewer."
RH: Based on advice from Bob, we revised that version of the ordinance to contain the language "buildings used for human occupancy or employment must be connected to the public sewer."
RH: So there is a question as to which version of the Use Ordinance to pass. 
RS: My recommendation is to pass the approved version and fix the problem later.
The Board agreed that the USDA-RD-approved version of the ordinance should be passed.
RS: I also recommend that the blank lines in Article V, Section 2 be filled in with "TBA" (to be determined). (The blanks relate to permit and inspection fees-RH) The Board agreed that the blank lines should be filled in. 
John Hindrichs moved that the UDSA-RD version of the Sewer Use Ordinance be passed. Second was by Ken Jost. 
Roll call vote: John Hindrichs, aye; Ken Jost, aye; Rich Hirsch, aye; Marilyn Meyer, aye. Ordinance assigned as 01-2010. Ordinance signed by President Meyer and attested by Sec. Hirsch.

2) Proposed Operating Budget for the first two years of operation
RH moved that the proposed operating budget, version 3/18/2010, be approved by the Board. Second was by Ken Jost. Motion passed unanimously.

3) Bookkeeping agreement
JWH: The next document that needs to be approved (signed) is the bookkeeping agreement. It has already been signed by Jennie. The form was provided by USDA-RD. Jennie will be working for $20/hr as an independent contractor.
RS: This should probably be done as a resolution. Normally when you enter into agreements, you should do them as resolutions. The Board resolves to allow the Chairperson to enter into the agreement. That's the mechanism that should be used. I will draft the resolution and get it to you. 
RH: I move to approve a resolution authorizing the execution of a bookkeeping agreement, as attached. The motion was seconded by John Hindrichs. Motion passed unanimously. Resolution 01-2010 was signed by Chairperson Meyer and Secretary Hirsch. 

4) CPA Engagement Letter 
JWH: We've looked at this document before. It has been approved by Donna, who told us that if we don't receive $500,000 of USDA loan money in a year, we do not need an audit. So this version of the letter has the phrase "if required" added to the first sentence of the letter. This addition was recommended by Bob.
JH: I move to approve a resolution to authorize the execution of a CPA Engagement Letter with Daniel Jones & Associates, as attached. The motion was seconded by Ken Jost. Motion passed unanimously. Resolution 02-2010 was signed by Chairperson Meyer and Secretary Hirsch. 

5) TP road access use agreement 
RS: Here is a copy of the agreement that was signed by Mr. Telle. 
MM: I see we left in the section about workers reaching the treatment plant by driving over the dam.
JH: I move to approve a resolution to authorize the execution of the road access use agreement, as attached. The motion was seconded by Rich Hirsch. Motion passed unanimously. Resolution 03-2010 was signed by Chairperson Meyer and Secretary Hirsch.

 6) "Concurrence on liability insurance from Bob"
RS: In talking to Donna, we decided that the only type of insurance that the District should possibly have at this point in time is liability insurance for the property the District currently owns. I drafted a letter for Donna saying that the District's insurance is adequate.

New Business
There was no new business
Attorney’s Report
There was no attorney's report
Engineer’s Report
The most recent proposed schedule from Tim is attached.
Adjournment
There being no other formal business to come before the Board, a motion to adjourn was made by Rich Hirsch and seconded by John Hindrichs at 8:13 p.m. Motion passed with all Directors in approval.

Respectfully Submitted,

Rich Hirsch
Recording Secretary

Approved this 14th day of April 2010.

___________________________	_________________________________
Secretary	Chairman
April 12, 2010