PUBLIC WATER SUPPLY DISTRICT #13
Minutes of the June 10, 2009
Regular Session of the Board of Trustees

The Board of Directors of Public Water District #13, Jefferson County Missouri met in regular session at 7:05 p.m. on June 10, 2009 at the Lake Tishomingo Community Center, Hillsboro, Missouri.

Roll Call of Directors
The following Directors being present or absent as indicated:
	Name	Present/Absent
	Marilyn Meyer	Present
	Rich Hirsch	Present
	Rick Lippitt	Present
	John Hindrichs	Absent
	Ken Jost	Present

Also in attendance was Janet Hirsch (JWH, LTPOA Board member) and Tim Robbs (TR, Taylor Eng.).
Approval of Agenda
Motion was made by Rick Lippitt and seconded by Ken Jost to accept the agenda. On voice vote, all Directors were in favor of accepting the agenda.

Approval of Minutes of Past Meetings
The Minutes of the May 13, 2009 regular session meeting were emailed to the Directors prior to the meeting. Motion was made by Rick Lippitt to approve the Minutes as written. Second was by Ken Jost. On voice vote, the Minutes were approved.
Treasurer’s Report
Marilyn reported that one bill was received this month:
	Taylor Eng.: $154,436.99 (As of June 1, 2009, 90.581% design services are complete.)

Marilyn also reported: On May 28, 2009 I received a phone call from an attorney or a collection agency representing our previous engineer, Bill Brunjes. The call was regarding the payment due for his services. I explained that the District has no funds until after bids go out and construction begins. He asked if we were in home construction. I responded that we were a sewer district. I told him Bill knew this when he worked on the design for our system. Bill knew from his experience with USDA-RD and MDNR that funds do not become available until they are released for construction. He asked when this would happen. I stated probably in the fall. 

Old Business
Collection system design plans -- status report
TR: The collection system is done, we've also revised some of the treatment plant, based on what we learned doing the collection system. Now we're working on the "Spec Book." Right now we can only afford to have one guy work on your project full time, so I've been doing other work. I expect we'll send everything off by June 26.
Collection plans and revised treatment plant plans will be submitted to USDA-RD and MDNR for review. Plans were submitted to MDNR for the treatment plant in Aug 2008 before "anti-deg" rules went into effect. USDA-RD wanted all plans submitted at the same time.
MDNR application for funds to cover electrical connection -- status report
MM: Tim, has the application for additional funds to cover the increased cost for electrical connection been sent to Traci (MDNR) yet?
TR: No, I thought I'd wait until we see if the Tishomingo Forest subdivision is in or out of the project.
MM: I think we should stick with the 242 connection number for now.
TR: Okay, I'll complete the application and email it to you. Marilyn should sign the application and then send it to Traci. I should get that done tomorrow.
CWC meeting info; number of projects that switched to ARRA
RH: When I emailed Traci and asked if anything occurred at the Clean Water Commission meeting on May 27 related to PWSD #13, she said "No, nothing." And there was no mention if anyone moved from the "40% list" to the "ARRA" list.
Electrical Easement update
MM: We now have 141 signed electrical easements.
KJ: How are we going to deal with that? Eventually we'll have to contact them.
JWH: No, we'll just come off their meter base.
TR: But in an effort to save the District money, it might be advantageous to make the contact.
JWH: Through emails and the LT newsletter I'm really trying to promote the idea that the homeowner should install their own electrical circuit and sign the easement.
MM: Signed easements are still dribbling in.
RH: We haven't made the big push yet.
KJ: Maybe you should box the paragraph about how expensive it might be for the homeowner if they don't sign the easement.
Gray water line connection
RH: How are we going to connect the gray water line to the sewer line if the gray water line comes out of the opposite side of the house? Will the contractor trench around the house to connect that line? At this point we have no gray water lines on any of the survey maps.
TR: Gray water lines need to be located and connected. Perhaps we can put into the spec that the contractor is required to hook up all known lines.
New Business
Area for contractor equipment
TR: We need a place to put the construction trailers. They will be there until construction is complete. There may be two trailers or one large trailer. 
MM: Maybe the auxiliary parking lot (APL) area in the lakefront area along the creek could be used. The plan is to put rock in that area anyway.
TR: We'll need fast internet service too, to send pictures and reports to our office. 
RH: Charter Comm. serves the lake and that may be available in the lakefront area. [Later TR determined that "3G" wireless service was available in the APL area, so that's another option for internet service. - RH] 
Resolution of Intent for interim funding during construction period
The Board next considered a resolution of intent from the Missouri Public Utilities Commission to provide interim financing to cover costs during the project’s construction period.
After reviewing the model resolution, our attorney, Bob Sweeney, sent us these comments via email:
"As for the Resolution, it looks perfectly fine at this point. I would note that the language allows the District to 'get out' of the program if the District so chooses; and that is a good thing. I would also point out that the resolution contemplates an "agreement" in Section 3(iii).  It is my experience in these intergovernmental agreements and loans, that the agreement is critical and should be reviewed and negotiated critically.”
A motion to adopt the Resolution of Intent (Number 2009-6-10) was made by Rick Lippitt, seconded by Ken Jost. Motion passed. President Meyer and Secretary Hirsch signed three copies of the Resolution. One copy of the signed Resolution will be mailed to John Hoagland, Missouri Public Utilities Commission.
Tishomingo Forest subdivision community sewer service 
JWH: I've looked at the Tishomingo Forest (TF) Restrictions and unlike the Lake Tishomingo Restrictions, they do not grant the right "to lay sewer pipes and water pipes and appurtenances thereto through or across said lot…" Therefore, we would need to write a general easement that granted these rights and have the owners sign it. This complicates extending the sewer lines into TF, especially if one or more owners do not grant the easement. Apparently, the Grantor (LTPOA) owns the road, so the sewer main line should be able to go down the middle of the (gravel) road, though the rights to do so may need to be assigned from the Grantor to PWSD #13.
To make connecting the TF subdivision cost effective for the District, the Board decided that all five homes must agree to connect. If one homeowner chooses not to connect, the sewer mains will not be extended into Tishomingo Forest and no home will be connected.
To determine if the homeowners of the TF subdivision wish to connect now, a letter will be drafted and sent to each of the homeowners. If TF homeowners chose not to connect at this time, they would be able to in the future, but the cost will most likely be substantially more.
The TF subdivision is not in the Lake Tishomingo watershed, so if the subdivision chose not to connect, it should not affect the quality of the lake water.
Fill from new tank excavations could be used for dam reinforcement or lake front berms
TR: We may not have enough dirt to make it worthwhile. 
RH: In talking to Ron Sansone about using the fill in the lake front area, he felt that the quality of the material would be so poor that we'd spend more money spreading it and making it usable than just disposing of it elsewhere.
TR: That could be right. 
RH: Another option would be to dump it on the back of the dam, anticipating one day using it to reinforce the dam. We will probably need to raise the crest of the dam someday to convert our class II dam to class I and good fill is hard to come by.
KJ: That would require more trips over the dam.
RH: Then maybe the fill could be stockpiled elsewhere until it's needed for dam work.
Attorney’s Report
There was no attorney's report
Engineer’s Report
There was no engineer's report
Adjournment
There being no other formal business to come before the Board, a motion to adjourn was made by Rick Lippitt and seconded by Ken Jost at 7:54 p.m. Motion passed with all Directors in approval.

Respectfully Submitted,

Rich Hirsch
Recording Secretary

Approved this 8th day of July 2009.

___________________________	_________________________________
Secretary	Chairman
June 22, 2009