PUBLIC WATER DISTRICT #13
Minutes of the December 17, 2008
Regular Session of the Board of Trustees

The Board of Directors of Public Water District #13, Jefferson County Missouri met in regular session at 7:15 p.m. on December 17, 2008 at the Lake Tishomingo Community Center, Hillsboro, Missouri.

Roll Call of Directors
The following Directors being present or absent as indicated:
	Name	Present/Absent
	Marilyn Meyer	Present
	Rich Hirsch	Present
	Rick Lippitt	Absent 
	John Hindrichs	Present
	Carol Kline 	Present

Also in attendance was Janet Hirsch (JWH, LTPOA Board member).
Approval of Agenda
Motion was made by Carol Kline and seconded by John Hindrichs to accept the agenda. On voice vote, all Directors were in favor of accepting the agenda.

Approval of Minutes of Past Meetings
The Minutes of the November 19, 2008 regular session meeting were emailed to the Directors prior to the meeting.  Motion was made by Carol Kline to approve the Minutes as written. Second was by John Hindrichs. On voice vote, the Minutes were approved.
Treasurer’s Report
Marilyn reported that a bill for $390 for 2.6 hrs was received from the Thurman Law Firm for the November billing period. Total billed by Mr. Norrick as of 11/30/2008 is $7,470. 

Taylor Engineering billed us for $10,659.41 for the November period. Total owed to Taylor Engineering is $34,511.80 as of 11/30/2008. 

A bill for $50 was received from Lawyer’s Media for an ad placed for the April 2009 election. Also, we received a bill from Jefferson County Surveying Co. for $100 for new survey printouts (will be paid by LTPOA).

Old Business
Audience Q&A
There was no audience present.
Connection survey
[See “Engineer’s Report” below.--RHH] 
Rich Hirsch said that a “special situations” file would be started. The file will hold specific information about the location of septic tanks, property lines, future construction plans, etc., sent to the Board by homeowners. The information will be provided to the engineers.

Transfer of real property from LTPOA to PWSD #13
Transfer of easement rights from LTPOA to PWSD #13
The general warranty deed (GWD) and corporate easement deed (CED) needed to do the transfers were prepared by the LTPOA’s attorney D. Tesreau (DHT). The deeds were faxed to the District's attorney, Floyd Norrick, for his approval. Mr. Norrick suggested changes in three separate revisions he sent to DHT and Janet Hirsch. Suggestions made by Mr. Norrick in the first two revisions were incorporated into the GWD and CED.
The survey map of the WWTP to be located behind the dam was revised by the Jefferson County Surveying Co. to reflect the change in the location of the eastern utility easement (U/E). The U/E had previously been partially located on a privately owned lake lot, I-43. Also, the proposed road and utility easements were more fully annotated should a legal description be needed.
A motion was made by Rich Hirsch to approve the revised general warranty deed. Motion seconded by Carol Kline. Motion passed.
A motion was made by Carol Kline to approve the revised corporate easement deed. Motion seconded by John Hindrichs. Motion passed. [Copies of the approved deeds are attached to these minutes.--RHH] 
The GWD and CED still need to be signed by the President of the LTPOA and the Secretary of the LTPOA. The signed, notarized copies of the deeds will then be recorded at the County Clerk's office. The revised survey map will also be submitted with the GWD and CED.

Electrical easement issues
No change.

New Business
Carol Kline’s resignation (sub-district 4)
Carol submitted a letter of resignation due to a conflict of interest. A motion to accept the letter of resignation was made by Rich Hirsch and seconded by John Hindrichs. Motion passed. The Board thanked Carol for her efforts, especially for her work on the electrical easement brochure.

April 2009 election for sub-districts 1 and 2
The election of directors for sub-districts 1 and 2 will be held April 7, 2009. Marilyn Meyer, Director for sub-district 1, said she would run for re-election in April 2009. John Hindrichs, Director representing sub-district 2, was appointed by the Board to complete Lou Harting’s term when a qualified candidate from sub-district 2 that was willing to run could not be found. John does not reside in sub-district 2 and therefore cannot run for election from sub-district 2. 
If there is only one candidate or no candidate that registers as a candidate for a sub-district, the election for that sub-district will not be held.
A classified ad for the two positions was placed in The Countian of Jefferson County. The ad ran on 12/12/2008.
Attorney’s Report
There was no attorney’s report
Engineer’s Report
In an email, Tim Robbs (Taylor Eng.) gave us an update. He wrote “the surveyors have completed the profile on the north side of the lake and have started on the south side. Weather and sickness within the survey department has slowed us a bit.  They lack about 4 days finishing the profile before they start picking up septic tank locations. They will probably move back to the north side to begin that task. That may take another 4 or 5 days, maybe more, just depends on how many septic tanks we have to locate ourselves.”

In his email Tim asked for an estimate of how many homeowners have used the survey flags that were attached to homeowner’s doors. Marilyn estimated 25% to 30% for north-side residents and Rich estimated 30% to 50% for south-side residents.

Adjournment
There being no other formal business to come before the Board, a motion to adjourn was made by Rich Hirsch and seconded by John Hindrichs at 8:10 P.M. Motion passed with all Directors in approval.

Respectfully Submitted,

Rich Hirsch
Recording Secretary

Approved this 21st day of January 2009.

___________________________	_________________________________
Secretary	Chairman
January 5, 2008