PUBLIC WATER DISTRICT #13
Minutes of the August 20, 2008
Regular Session of the Board of Trustees

The Board of Directors of Public Water District #13, Jefferson County Missouri met in regular session at 7:15 p.m. on August 20, 2008 at the Lake Tishomingo Community Center, Hillsboro, Missouri.

Roll Call of Directors
The following Directors being present or absent as indicated:
	Name	Present/Absent
	Marilyn Meyer	Present
	Rich Hirsch	Present
	Rick Lippitt	Present
	John Hindrichs	Present
	Carol Kline 	Present

Also in attendance were Janet Hirsch (JWH, LTPOA Board member), Tim Robbs (TR, Taylor Engineering), Floyd Norrick (FN, our attorney), and Donna Martin (DM, USDA-RD, arrived at 7:40 p.m.).
Approval of Agenda
Motion was made by Rick Lippitt and seconded by John Hindrichs to accept the Agenda. On voice vote, all Directors were in favor of accepting the Agenda.

Approval of Minutes of Past Meetings
The Minutes of the July 16, 2008 regular session meeting were read by the Directors prior to the meeting.  Motion was made by Carol Kline to approve the Minutes as written. Second was by John Hindrichs. On voice vote, the Minutes were approved.
Treasurer’s Report
Carol reported on recent bills she received:
Thurman, et.al.		7/31/2008	$300 (total owed is $6390)
Taylor Eng		7/2008		$11088.20 (‘July progress billing’)
Holcomb Eng		8/12/2008	$1735

We now have a FEIN (Fed. Employer ID Number) and a checking account capable of receiving electronic funds. We also have applied for vendor status and vendor-with-electronic-transfer status with the state..

A check was written by Marilyn on the LTPOA account that will be sent into MO DNR with the waste water treatment plant (WWTP) design plans for the construction permit.

We will have to apply for a sales tax exemption number. This is so the contractor can buy equipment and supplies tax-free. The District is a political subdivision, so we can do this. 

Old Business
Marilyn read three letters received since the July meeting:
1)	Approval of facility plan by MDNR, July 18, from Leeland Neher 
2)	‘Welcome’ letter from Traci Newberry (MDNR) for rural hook-up grant ($366k), July 25, with conditions that need to be met to receive grant.
3)	‘Welcome’ letter from Traci Newberry (MDNR) for state 40% grant ($1.6m), July 28, with conditions that need to be met to receive grant.

We also received a resolution from MDNR that needs to be passed by the Board (“Resolution of Governing Body of Applicant”). The resolution authorizes Marilyn Meyer to request and receive funds from MDNR.
 
Motion made to pass the Resolution by Carol Kline. Motion seconded by John Hindrichs. By voice vote, the motion passed. The resolution, #2008-8-20, was signed by the Secretary and is attached. One copy of the resolution will be sent to MDNR and one will be retained for the District’s records.

Rich Hirsch made a motion that the Board enter executive Session, under the Missouri Sunshine Law authorized by Chapter 610.021, Sub-Section 2 of the Revised Statutes of Missouri. The motion was seconded by John Hindrichs. On voice vote motioned passed unanimously. [The Board entered executive session at 7:52 p.m.]
JH made a motion to end executive session. The motion was seconded by CK. On voice vote, motion passed. [Executive session ended at 8:47 p.m.]

USDA-RD checklist
DM: Look over the proposed operating budget in Brunjes’ preliminary engineering report (PER). Make sure you agree with the costs he gives and that you agree that you are going to operate the system that way. This is one of the ways you will arrive at your rate structure. I need the proposed operating budget before we obligate or as soon as possible. 
MM: No one seems to have the proposed operating budget. 
DM: It was in a supplement to the PER that Brunjes wrote. 
JWH: We don’t have that supplement.
DM: I will send you a copy. 

DM: Make sure the budget is something you can live with. Are you going to do the billing yourself or will you hire out the billing? Will your licensed operator be an employee of the District or will you contract out for that? These are the things you need to think about. 

In terms of other items in the checklist, DM suggested providing the items in the order listed. Otherwise, we may have to do it again.

DM: You can start working on the sewer use ordinance now. I need to see it, as does FN and TR.

Geological Investigation
TR: Work was done by Holcomb engineering. They found either no rock at drill depths of less than 10 feet or, in some locations, rock at 6 feet. So there should be no problem constructing the WWTP. The District will pay for the study with money borrowed from the LTPOA.
Adjournment
There being no other formal business to come before the Board, a motion to adjourn was made by John Hindrichs and seconded by Rick Lippitt at 9:20 P.M., with all Directors in approval.

Respectfully Submitted,

Rich Hirsch
Recording Secretary

Approved this 17th day of September 2008.

___________________________	_________________________________
Secretary	Chairman
September 16, 2008