PUBLIC WATER DISTRICT #13
Minutes of the July 9, 2008
Regular Session of the Board of Trustees

The Board of Directors of Public Water District #13, Jefferson County Missouri met in regular session at 7:32 p.m. on July 9, 2008 at the Lake Tishomingo Community Center, Hillsboro, Missouri.

Roll Call of Directors
The following Directors being present or absent as indicated:
	Name	Present/Absent
	John Hindrichs	Present
	Rich Hirsch	Present
	Rick Lippitt	Present
	Marilyn Meyer	Present

Also in attendance were Floyd Norrick (FN)(District attorney), Tim Robbs (TR) and Frank Taylor (FT)(District engineers), Janet Hirsch (JWH)(LTPOA Board member), and Carol Kline (CK)(PWSD #13 Board member designate).
Motion was made by Marilyn Meyer and seconded by Rick Lippitt to accept the Agenda. On voice vote, all Directors were in favor of accepting the Agenda.

Executive Session
John Hindrichs made a motion that the Board enter executive Session, under the Missouri Sunshine Law authorized by Chapter 610.021, Sub-Section 2 of the Revised Statutes of Missouri. The motion was seconded by Rick Lippitt. On voice vote motioned passed unanimously. The Board entered executive session at 7:34 p.m.
Motion was made by Rick Lippitt to end the closed session, seconded by John Hindrichs. On voice vote the motion passed. [Out of exec session at 8:33 p.m., in closed session for 58 min.]
Treatment Plant Boundary Survey
FT said that they will work up land requirements for the treatment plant (WWTP) for the survey. In terms of acreage required, the sand filter alone will be about 0.5 acre. Additional equipment will require at least an acre. The WWTP will probably be built near the back of the property near the creek and power poles.
The survey should be done on “state plane coordinates.” The District will have the survey done (with money borrowed from the LTPOA). The Jefferson County Surveying Co. was recommended.
FT said he would like to put in drainage swales where the WWTP will be located to help dry out the property. The plan is to discharge the output from WWTP into the creek. We will need to inform the first downstream resident of our plans.
There was a discussion about crossing the spillway by coming down the path adjacent to the spillway and trenching in front of the spillway, laying the sewer main line in the trench, and cementing the trench. (This would also aid in sealing the leak under the concrete weir at the spillway.) The lake may need to be dropped via siphon a foot or two to do this. 

JH: Is Lake Bono Del in or out of the project?
FT: I think we decided Bono Del is phase two because:
•	Easement issues are likely to be considerably more complicated and 
•	Construction costs have increased so much that to include them may raise the cost of the project too much.

Geological Investigation
We will need a geotechnic investigation at $5k to $6k over the whole area. This study will be paid for by money borrowed from the LTPOA.

Land Requirements for Waste Water Treatment Plant (WWTP)
FT: We have to determine this for you.

Access to WWTP
FT: The road over the dam and down to the WWTP is okay. It should be dressed up a little. I drove over it today; it was very comfortable. 

JH: What about cement trucks? 
FT: I don’t see a problem. We want to do poured walls and floors, but if we get over budget, we may put down a fabric liner for the floor rather than cement.

Connection of Collection System on Upper End of Lake
FT: At one point someone talked about having the main lines connected at the upper end of the lake. We don’t recommend connecting the two lines.
MM: That’s not a problem as long as the Community House is connected. The Board agreed that the northside and southside main lines did not need to be connected.
FT: You will probably need a small building containing a desk and an area for storing spare parts. We don’t recommend putting that building near the WWTP because it is so isolated.
JH suggested that the building be put into the Lake’s maintenance yard. This seemed agreeable to the Board.
JH: How much maintenance will this system require?
FT: The advantage of this system is that it is low maintenance. The media in the sand filter bed needs to be changed about once every 10 years. How well the homeowners treat the system will also affect the WWTP maintenance. In terms of service, one hr a day at the WWTP checking pumps, etc. would be nice.
The WWTP will be surrounded with an 8-foot fence with 3 barbed wires.
Adjournment
There being no other formal business to come before the Board, a motion to adjourn was made by Rich Hirsch and seconded by John Hindrichs at 9:14 P.M., with all Directors in approval.

Respectfully Submitted,

Rich Hirsch
Recording Secretary

Approved this 16th day of July 2008.

___________________________	_________________________________
Secretary	Chairman
July 16, 2008
** Corrected version: July 21, 2008 **