PUBLIC WATER DISTRICT #13
Minutes of the February 20, 2008
Regular Session of the Board of Trustees

The Board of Directors of Public Water District #13, Jefferson County Missouri met in regular session at 7:05 P.M. on February 20, 2008 at the Lake Tishomingo Community Center, Hillsboro, Missouri.

Roll Call of Directors
The following Directors being present or absent as indicated:
	Name	Present/Absent
	Lou Harting	Present
	Rich Hirsch	Present
	Larry Kimmel	Present
	Marilyn Meyer	Present

Motion was made by Marilyn Meyer and seconded by Rich Hirsch to accept the Agenda. On voice vote, all Directors were in favor of accepting the Agenda.

The Minutes of the January 15, 2008 regular session meeting were read by the Directors prior to the meeting. Motion was made by Marilyn Meyer to approve the Minutes as written. Second was by Larry Kimmel. On voice vote, the Minutes were approved.

Treasurer’s Report
Marilyn Meyer reported that the District received a new bill from the District’s attorney for $525 (total owed Mr. Norrick is $4155). No bill was received this month from the District’s former engineer, Mr. Brunjes.

Old Business

Expansion of District 13
[Background: At the Jan. 15 meeting, Dale Townsend, owner of Fisher Commercial Area (FCA), discussed connecting FCA’s sewer system (lagoon) to the PWSD #13 sewer system. Mr. Townsend’s property includes the Tishomingo Quick Stop, a four-unit apartment building (each apartment is two-bedroom), and two house trailers. The property is located on the east side of Hillsboro House Springs Road (HHS Rd). PWSD #13’s boundaries currently only include properties on the west side of HHS Rd.] 

There was some discussion as to whether the District would need to be expanded to include Mr. Townsend’s property. Larry felt that the District could extend service to FCA without modifying our boundaries. Others felt a legal expansion would be necessary. At a future time Att. Norrick would be contacted about this. 

Right before the meeting Mr. Townsend delivered a packet of material requested by the Board at January’s meeting. In the packet was:
1)	“Fisher Heights Plat Two”: map of area to be covered showing buildings 
2)	“General shape of subject”: map of area
3)	“Property description”: written description of property
4)	“Property description II”: written description of property
5)	“Property description III”: written description of property (form)
6)	Flood zones: location of property showing flood zones 
7)	“Jefferson County”: map showing property location in Jeff County
8)	“Jefferson County II”: more detailed map showing location in Jeff County

The consensus of the Board was that Mr. Townsend should be contacted to make certain he realizes that to connect FCA to the District’s sewer system:
•	He must be willing to agree to bear the cost of any work done by the engineer or attorney necessary to connect.
•	He will have to pay these fees whether or not FCA actually hooks up to our system. 
•	There will be a hook-up fee in addition to a monthly user fee. 

Larry volunteered to write this letter to Mr. Townsend.

There was some discussion about having FCA contact the District’s engineer directly for work needed to tie into our system and our engineer billing FCA directly. The consensus of the Board, however, was that all dialogue with the engineer would go through the Board. 

Rich will make copies of the FCA packet, send the FCA packet to our engineer (Tim) with a brief description of the situation, and ask Tim for an estimate as to what it would cost to add FCA to the project. This would provide a guide to Mr. Townsend as to what the engineer’s cost will be. 

Funding update -- Fiscal 2009 Intended Use Plan draft
The 2009 Intended Use Plan (IUP) draft has been issued by MO DNR. [Full name: Missouri State Fiscal Year 2009 (July 1, 2008 – June 30, 2009) Clean Water State Revolving Fund Intended Use Plan.] This document can be found at: http://www.dnr.mo.gov/env/wpp/srf/documents/draft-09-cwsrf-iup.pdf

The Missouri Clean Water Commission (CWC) will hold a public hearing on Wed. March 12, 2008 starting at 9:00 a.m. at the Renaissance St. Louis Airport, 9801 Natural Bridge Road, St. Louis, Missouri. The purpose of this hearing is to provide the public the opportunity to comment on the (grant) priority lists. 

Larry indicated he would attend this hearing and speak for the District.

Within the 2009 IUP draft, PWDS #13 is currently listed on the fundable “contingency” list in position number three with 49.87 priority points. The “fundable” list contains 17 applicants. Applicants on the fundable list are very likely to receive grants this year. Applicants on the contingency list will not be funded unless they can move onto the fundable list. This can happen if an applicant is removed from the fundable list because they are declared “not ready to proceed.” This could happen if an applicant does not have its primary source of funding or facility plan ready by June 2008.

Our chances of being funded increase if we can get our priority points increased. Janet Hirsch has been working on this and she believes we are due more points based on her interpretation of the point assignment guidelines. Janet thinks we should have gotten more points for category ‘B’, ‘beneficial uses’ as our lake is rated for WBC (whole body contact) and more points for category ‘D’, ‘pollution sensitive waters’ as we are a ‘lake’. [Guidelines can be found at http://www.sos.mo.gov/adrules/csr/current/10csr/10c20-4.pdf ]  If the CWC accepts our reasoning, our priority points would be increased from 49.87 to 89.87.

Rich will pass this information along to our engineer and ask him how to present this information to the CWC. 

Director’s election
We have been notified by the Jefferson County Clerk that since there are two qualified candidates, an election needs to be held for PWSD #13 sub-district 4. The candidates are Director Larry Kimmel and David E. Fitzgerald. The election will be held April 8, 2008. An election does not need to be held for sub-district 3 since Director Rich Hirsch is the only qualified candidate. 

A notice has been placed in The Countian Jefferson County that the District is seeking an individual to serve out the term of retiring Director Henry Brym from sub-district 5. The notice ran in the Feb. 1, 2008 issue. Deadline for applicants to respond is March 3, 2008. 

New Business
There was no new business.

Engineer’s Report
There was no engineer’s report.

Attorney’s Report
There was no attorney’s report.

Adjournment
There being no other formal business to come before the Board, a motion to adjourn was made by Rich Hirsch and seconded by Marilyn Meyer at 8:20 P.M., with all Directors in approval.

Respectfully Submitted,

Rich Hirsch
Recording Secretary

Approved this 19th day of March 2008.

___________________________	_________________________________
Secretary	Chairman

March 4, 2008