PUBLIC WATER DISTRICT #13
Minutes of the January 15, 2008
Regular Session of the Board of Trustees

The Board of Directors of Public Water District #13, Jefferson County Missouri met in regular session at 3:05 P.M. on January 15, 2007 at the Lake Tishomingo Community Center, Hillsboro, Missouri.

Roll Call of Directors
The following Directors being present or absent as indicated:
	Name	Present/Absent
	Lou Harting	Absent
	Rich Hirsch	Present
	Larry Kimmel	Present
	Henry Brym	Absent
	Marilyn Meyer	Present

Motion was made by Marilyn Meyer and seconded by Larry Kimmel to accept the Agenda. On voice vote, all Directors were in favor of accepting the Agenda.

The Minutes of the November 20, 2007 regular session meeting were read by the Directors prior to the meeting. Motion was made by Marilyn Meyer to approve the Minutes as written. Second was by Larry Kimmel. On voice vote, the Minutes were approved.

Treasurer’s Report
Marilyn Meyer reported that the District received a request for payment from Midwest Assistance Program (MAP) for $3500 for an environmental report done by MAP. Marilyn sent a reply indicating that the District received a mock check from USDA-RD and that we are still without funds.

Old Business
Marilyn Meyer called Jefferson County Commissioner Ed Kemp and asked about the status of a letter of support written on behalf of PWSD #13 to be sent to Doyle Childers at the MO DNR. Commissioner Kemp indicated that the letter would be sent within a few days.

Brunjes Associates compensation 
Marilyn Meyer reported that the District received another request from Mr. Brunjes for payment of his bill plus interest. Rich Hirsch sent Mr. Brunjes a reply on Jan. 10, 2008. [That reply is attached to these Minutes.] http://www.laketishomingo.com/sewer/response_to_b&a_bill20080115.rtf

Funding update 
Marilyn Meyer reported that the District received a notice from MO DNR that our application for a 40% Construction Grant for a wastewater treatment system has been added to the fundable or contingency project list based on priority points assigned to our project. They will be sending the draft Fiscal Year 2009 IUP (Intended Use Plan) to us sometime this month.

New Business
The District received a signed letter of resignation from Director Henry Brym effective Jan. 15, 2008. Henry is Director for sub-district 5. The Board accepted Henry’s letter of resignation.

Marilyn Meyer said that she has talked to Rick Lippitt and that he has agreed to serve on the Board, should a position become available. The Board has determined that Rick resides in sub-district 1 of PWSD #13, is qualified to serve on the Board, and he is willing to serve. If a qualified candidate from sub-district 5 cannot be found, Rick will be considered as a candidate to serve for the remainder of Henry’s term.

To make it easier for someone to attend the monthly sewer meetings, the time of the meeting was changed. Motion made by Marilyn Meyer to hold the monthly sewer district meeting at 7 P.M. on the third Wednesday of the month. Motion seconded by Rich Hirsch. On voice vote all Directors were in favor of accepting the motion. The next meeting of the Sewer Board will be February 20 at 7 P.M. 

Director’s election
A resolution to set election of two Directors for April 2008 was presented to the board. This election would be to replace Directors Kimmel and Hirsch whose terms are expiring. 

A motion was made by Marilyn Meyer and seconded by Larry Kimmel to adopt the Resolution. On voice vote, all Directors were in favor of adopting the Resolution. [The resolution is attached to these Minutes.] http://www.laketishomingo.com/sewer/resolution_for_election20080115.rtf

To be a candidate for sewer board director a person must be twenty-five years old, have lived in sub-district 3 or 4 for one year, have his or her taxes paid, and file with the Jefferson County Clerk between Dec. 18, 2007 and Jan. 22, 2008. The Sewer Board should verify that candidates listed on the ballot actually do live within sub-district 3 or 4. If, after Jan 22, there is only one qualified candidate per sub-district, the Board can suspend the election and simply declare those candidates as the duly elected board members at the February sewer board meeting. In this way the Board can avoid having to pay for the election. 

As of Jan. 15, 2008 there were three candidates registered with the Jefferson County Clerk. They are Director Kimmel (sub-district 4), Director Hirsch (sub-district 3), and David E. Fitzgerald (no sub-district declared).

Expansion of District 13
Dale Townsend, owner of Fisher Commercial Area (FCA) (MO0086932), discussed joining PWSD #13. Mr. Townsend’s property includes the Tishomingo Quick Stop, a four-unit apartment building (each apartment is two-bedroom), and two house trailers. The property is located on the east side of Hillsboro House Springs Road (HHS Rd). [PWSD #13’s boundaries currently only include properties on the west side of HHS Rd.] 

Current waste disposal facilities for FCA include a lagoon that failed a DNR inspection. 

Mr. Townsend indicated he is not in PWSD #7 [This has been confirmed—District #7 does not extend to HHS Rd.]

Larry Kimmel requested that Mr. Townsend furnish the Board with a map of his property and list the type of service needed (that is, commercial or residential and how many). Larry spoke specifically of extending sewer service to FCA without annexation.

Marilyn Meyer asked Mr. Townsend to furnish the Board with the following:
•	Total dimensions of the property.
•	Number of units and the type of unit (residential or commercial)
•	Current flows -- flows are not currently known
•	Any correspondence from the DNR that might be useful

Mr. Townsend indicated he did receive a letter from the DNR, but did not have it with him. The FCA system is a two-cycle system about 30 yrs old that he bought from Wanda and Charlie Fisher, former owners of FCA. Mr. Townsend is in contact with All Weather Sewer Co. and Dean Excavation to bring the system back into compliance.

Mr. Townsend said that in the future he may expand the service station, but not at this time.

In terms of the District’s timing Rich Hirsch mentioned that if we get DNR grant money, construction of our sewer system would begin in 2009. This did not seem to be a problem for Mr. Townsend.

The Board discussed the possibility of gaining DNR priority points based on Mr. Townsend’s plight. The District’s engineer will be contacted to see this could help us.

Engineer’s Report
There was no engineer’s report

Attorney’s Report
The attorney’s report is attached. It relates to expansion of the District. http://www.laketishomingo.com/sewer/att20080115.rtf

Adjournment
There being no other formal business to come before the Board, a motion to adjourn was made by Marilyn Meyer and seconded by Rich Hirsch at 4:01 P.M., with all Directors in approval.

Respectfully Submitted,

Rich Hirsch
Recording Secretary

Approved this 20th day of February 20, 2008.

___________________________	_________________________________
Secretary	Chairman

January 22, 2008