PUBLIC WATER DISTRICT #13
Minutes of the May 15, 2007
Regular Session of the Board of Trustees

The Board of Directors of Public Water District #13, Jefferson County Missouri met in regular session at 3:10 P.M. on May 15, 2007 at the Lake Tishomingo Community Center, Hillsboro, Missouri.
Roll Call of Directors:
The following Directors being present or absent as indicated:
	Name	Present/Absent
	Lou Harting	Absent
	Rich Hirsch	Present
	Larry Kimmel	Present
	Henry Brym	Absent
	Marilyn Meyer	Present
Also present was Frank Taylor, District Engineer.

Motion was made by Marilyn Meyer and seconded by Rich Hirsch to accept the Agenda. On voice vote, all Directors were in favor of accepting the Agenda.

The Minutes of the April 17, 2007 and April 19, 2007 regular session meetings were read by the Directors at the meeting. 

Motion was made by Larry Kimmel to approve the April 17, 2007 Minutes as written. Second was by Marilyn Meyer. On voice vote, the Minutes were approved.

There was a correction to the April 19, 2007 minutes. The last sentence on page 2, line 4 was changed from: “On voice vote, all Directors were in favor of accepting the agenda” to “On voice vote, all Directors were in favor.”

Motion was made by Larry Kimmel to approve the April 19, 2007 Minutes as corrected. Second was by Marilyn Meyer. On voice vote, the Minutes were approved.

Treasurer’s Report
There was no Treasurer’s report

Old Business

Professional Services contract/Sewer funding discussion

District Engineer Frank Taylor brought three copies of a corrected USDA-RD CBP Guide 27 “Agreement for Engineering Services” contract for the Board to sign. The contracts were signed by President Kimmel and Secretary Hirsch.

There was a discussion of redoing the Preliminary Engineering Report (PER). Frank said that although he thought the dollar amounts in the PER were high, it would be best to use the higher values in seeking grant funding. 

Frank submitted the application for the DNR grant to the Board. President Kimmel signed the application. Frank said that he thought it very unlikely that we could get Mo DNR grant funding in 2007. In spite of this, Frank indicated that he would apply for the DNR grant in May 2007. An additional problem is that we are requesting $1.62 million and at the present time grant funds are limited to $1 million. In Oct 2007 Frank will amend the application to request more grant funds. By amending our application rather than submitting a new one, we will not lose our “place in line.” 

One of the items on the DNR application was an estimate of the percentage of failing septic systems in the District. The Board calculated 51% based on Presiding Commissioner Bank’s estimate of 30,000 failing septics in Jefferson County.

In Section B2 of the engineering services contract, the engineering services compensation amount, $213,120, is based on a percentage scale set by the USDA-RD (based on a $3.2 million construction cost). This amount is fixed and will not be affected by inflation, even if construction begins in 2009. 

Section B1 of the contract lists compensation for the PER. Since Taylor Engineering is primarily using the PER written by the District’s previous engineer, there is zero compensation owed. 

Supplements to the contract, Section C – Compensation for Resident Inspection (required by USDA-RD) and Section D – Additional Engineering Services, still need to be provided by the engineer and approved by the Board. These sections will be supplied in the future.

One task that still needs to be done by DNR is a geologic evaluation. The application for this test has been submitted. There is a question as to how a water quality review could have been done without a geologic study. This question was not answered. According to Frank, a geologic study is usually the first step in doing a PER.

Frank indicated that if the treatment plant is located behind the dam the treatment beds will have to be located above the 100-year flood plain. 

A question came up about including the Bono-Del subdivision in the initial construction phase. The thought was that this would lower construction costs and therefore lower the monthly user fee. Frank pointed out that user fees are determined by the income survey, not by construction costs. So since BonoDel is within Lake Tishomingo’s watershed, it should probably be included in the initial construction phase.

Frank said that he hoped that the user fee could possibly be reduced after the plant has been in operation for some years if cash reserves were sufficient. 

New Business:
Motion was made by Marilyn Meyer to change the monthly meeting time of PWSD #13  to 3 P.M. on the third Tuesday of the month in the Lake Tishomingo Community House. Second was by Rich Hirsch. On voice vote, the motion was approved.

Attorney’s Report
There was no Attorney’s report

Adjournment
There being no other formal business to come before the Board, a motion to adjourn was made by Marilyn Meyer and seconded by Rich Hirsch at 4:05 p.m., with all Directors in approval.

Respectfully Submitted,

Rich Hirsch
Recording Secretary

Approved this 19th day of June, 2007.

___________________________	_________________________________
Secretary	Chairman

June 7, 2007