LTPOA Meeting Minutes November 10, 2009
    
The meeting opened at 7:02 p.m. with the following board members present:  Janet Hirsch, Ann Schatzman, Chris Townsend, Marilyn Meyer, Matt Schweiss and Renee Kittel.
    
President’s Report    
President Townsend reported the following:

Today the President of the United States of America flew to Texas to pay his respects to the families of the soldiers who were killed in Fort Hood, Texas. The shooter, Maj. Nidal Hasan, alleged to be linked to radical Islam extremist decided to bring a gun in what is normally a gun free zone and start selectively shooting. 
 
Tonight, the state of Virginia will give a lethal injection to John Allen Muhammad, the, “D.C. sniper,” who in 2002 decided to take 10 lives. 
 
The similarities are that they had a choice. For Hasan, a known Psychiatrist, should have recognized his problem and went to seek help as he probably prescribed and worked with many times over for others. Muhammad also had a choice to go to the store and buy bullets or go to the VA and seek help. It truly may not be that Black and White but I hope you do get the point(s). Now here is where the fundamentals come in to play….People in Virginia and at other areas of the country have begged for a stay of execution for Muhammad while other people are calling it a long day coming. People in the military and the country are calling for insight and further review to what the government knew of this Major Hasan while others in the world are calling him a warrior! 
 
The point I’m trying to make is we will NEVER all agree! The Lake and the Board is faced with Sewers, current and future Assessments, an in-operable Gate, Grass cutting, building permits, web-sites, cell-towers, vandals, speed-racers, etc. Each decision needing to be handled may be viewed differently as those who interpret the issues on Hasan and Muhammad. The end result from any of these decisions needs to come from open discussions and compromise. In the end the common “good,” always prevails. 
 
To further this point on a daily basis at the Bank, in Real Estate, and as President of the LTPOA Board is to weigh, calculate, and eliminate “Risk.” Therefore, there will always be people who agree and disagree with my, or the Boards’ decision(s) or action(s). I firmly believe that we all knew that going in to this post, and again, I feel the common “good” will prevail for the benefit of all Property Owners. I feel on some of these issues we have worked well together and others we still have compromise to attend to. 
 
Going in to the next coming months I encourage the people of the Lake to attend a meeting for either LTPOA, LTIA, Parent’s Club, Garden, or any other stated upcoming event to give their insight on how to make their own little piece of heaven, Lake Tishomingo, a better and safer place to live. Happy Thanksgiving, Merry Christmas, Happy Chanukah, and Happy New Year!
  
Motion to approve October minutes was made by Janet Hirsch and seconded by Marilyn Meyer.  Motion passed. 
  
Treasurer’s Report    
Marilyn Meyer, Treasurer, reported for October. The Financial Report for October is listed separately.  Motion to approve the Financial Report was made by Janet Hirsch and seconded by Joe Hejnal.  Motion passed. 
  
Marilyn presented the following bills for payment:   

Income Tax                                                 		$1,268.00
Personal Property Tax for Lots Owned      		$403.83
Personal Property Tax for Equipment			$1,099.78 
Newsletter – Nov/Dec                                        	$242.22
Stryker Security                                           	         ~$1,700 (haven't received bill yet)
Columbia Insurance Quarterly                                     $735.00
Nova Construction                                        		$3,000.00 (partial payment)

Motion to approve bills was made by Joe Hejnal and seconded by Janet Hirsch.  Motion passed.    
   
Building  
Joe Hejnal reported on the construction of the extension (extended 6ft.) to the maintenance shed.  
President Townsend would like the board to review Nova’s initial proposal and compare with the work that was done to make sure it was done to spec.
  
Maintenance
Marilyn Meyer thanked Matt Schweiss for cleaning the roads and ditches after all the big rains.  
Matt Schweiss reported that some of the roads on the South side of the lake need to be patched before the weather gets cold.  

LTIA REPORT 
Mary Leiweke reported for the LTIA.  The upcoming LTIA events are: 
Thanksgiving Dinner is next Saturday.
LTIA Nominations/Elections are this weekend and a good group of people are in the running for the board - the old board will start the meeting next month and the new members will take over after election
Christmas Caroling – December 12 @ 5:00 p.m. – will collect can goods for food pantry
Chili Cook-off – December 12 @ 6:30p.m.
Children’s Christmas Party – December 13 @ 1:00 p.m.
Finance Committee 
Nothing to report.

Web Site & Newsletter  
Janet Hirsch reported that the minutes of the last meeting are on the website and the website was updated with the color version of the newsletter.  The newsletter was mailed on November 2 and the next issue deadline is December 20, 2009.
Community Coordinator 
Renee Kittel reported that the Angler’s Association has an invitation for the St. Louis Skeet and Trap in Pacific at 11:00 a.m. on December 5 for one round of sporting plays.  Bring a gun and 4 boxes of shells for $35.  Contact John Johnston for information.  
Parent's Club
Nothing to report.

Garden Club
Nothing to report.

Sewer Committee
Janet Hirsch reported on the sewer project.  Janet stated that we are still waiting for approval of plans by USDA-RD and the district is working on administrative items such as writing ordinances for sewer use and sewer charge and setting up bookkeeping systems and hiring a CPA for audits.  If there is anyone who would like to help the district with any of these items, they would really appreciate it.

Gate 
Russ Wilner reported on the gate function.  Four vehicles were struck by the ingate or the outgate arm in the last month. Two of the vehicles will need repairs, paid for by the Lake and the Lake’s insurance. The last person whose vehicle was struck by the gate arm was able to remove the yellow paint left on his vehicle. The gates have intermittently gone into “dance” mode and have reached a point of being unreliable. So the Gate Committee decided that it would be best to leave the gate arms up until the equipment can be updated. Even if the current problem with the gates could be fixed, there are enough other problems (difficulty in accessing the gate computer via telephone, gate occasionally locks up for no reason, gate real-time clock doesn’t work), that the system really does need to be updated. 

Janet Hirsch stated that the Gate Committee looked at the software for one updated gate system and it was not as flexible and easy to use as the current software.  More research needs to be done on the different gate systems and software that’s available.  All systems seem to be competitively priced at approximately $12,000. We have money in the budget to pay for the gate upgrades.

Rich Hirsch stated that the limit switches were most likely causing the gate to go into “dance” mode. Dance mode is when the gate cycles up and down continuously.

In the interim, it was decided that an insulated round PVC pipe would be used as a gate arm to cushion it and prevent any problems that might arise out of the gate striking a vehicle. Gate Committee member Mike Leiweke volunteered to sketch the new bracket that needs to be made and send it out to a shop for construction.

Security 
Rick Hannick read aloud his November Security Report:
Just a couple of items to report this month.
There have been no security-related incidents that I am aware of with the exceptions of the gate problems that I know you are already dealing with.
I cut the guard’s hours to 12 per week, effective the weekend of October 17-18, so the lower hours should be reflected in the October billing cycle from Stryker. I contacted seven security companies by phone, and two more by e-mail regarding our need to replace Stryker Security at the beginning of next year.  That was two weeks ago, and not one of them has responded with a bid.  I guess no one wants to provide part-time security for us.  Any suggestions?
Respectfully submitted
Rick Hannick

It was suggested to call Raintree and Wauwanoka to see what company they are using for their community’s security.

New Business (Floor) 
Rich Hirsch reported that the portable toilet has not been picked up yet.  It was supposed to be gone on October 24 and we should not have to pay for the extra time it has been here.

New Business (Board)
Janet Hirsch reported that in A-13 there is a submerged motor boat which is a hazard for boaters and an environmental hazard that is sticking out of the water.  The owner of the lot is in a nursing home.  President Townsend stated that he would call the owner’s children to check the status and see what the board could do to help remove the boat from the water.

There being no further business, a motion was made by Marilyn Meyer and seconded by Joe Hejnal to adjourn.  Motion passed.  The meeting concluded at 8:01 P.M.    
Respectfully submitted,    
Ann Schatzman    
Secretary