LTPOA Meeting Minutes July 13, 2010   
    
The meeting opened at 7:02 p.m. with the following board members present:  Janet Hirsch, Ann Schatzman, Chris Townsend, Marilyn Meyer, Matt Schweiss, Renee Kittel, and John Dauernheim.
    
President’s Report    
President Townsend reported the following:

Thank you everyone for making it out this evening. I would like to start by taking a moment and thank Joe Hejnal for his time served on the Board. I would also like to welcome back to the Board John Dauernheim and Marilyn Meyer, and look forward to working with them on making Lake Tishomingo a place I love calling Home. 
With that said I would like to take a moment and thank all involved in beautifying the entrance roads, the Guard Shed, the N. , S. & Cove Roads, and the Back of the Dam here in the last month…it looks wonderful! I would like to congratulate Miss. Emily Hensel on this year’s Miss Tishomingo, and Mr. Tishomingo, Taylor Hoerner. Last but certainly not least I would like to thank all those who volunteered their time to collect over $3,133 dollars towards next year fireworks. Great Job!
The night of the 4th while enjoyable for many it was discouraging and aggravating to receive the complaints the following days afterwards from concerned residents regarding the failure to understand and adhere to the water rules (i.e. swimming too far out, boats coming to close in, boats zig-zagging, boats towing in the dark people behind on rafts, and the profanity). These actions are not and will not be tolerated by the Board, and this is why we have hired Sentry Security to help protect the Lake from these behaviors to ensure a safe Lake, and an enjoyable one at that. 
It has also come to my attention that there are residents the Security Guard has confronted and have complete disregard for his authority. He is doing the job from which we hired him to do. By showing your disrespect for his authority is showing disrespect for the Rules & Regulations that are in force and those from which come with your Deed, and that you decided to buy into. These actions are ant and will not be tolerated, and the Security Guard has been given authority to use whatever means necessary to bring the infraction into compliance. If compliance cannot be achieved he has been instructed to contact the Board, the Security Director, and/or the Jefferson County Sheriff’s Department. The Board has adopted Rules and Fines to be imposed. There are speeding infractions, Creel Limit infractions, trespassing infractions to name a few, and some of these carry a minimum penalty of $25.00 up towards $250.00. I assure you that if I had to prosecute my own Nephew back in 2003 for he and his friends infraction than those offenders will also be prosecuted. We are not picking you out of a crowd, singling you out, you are or have brought this upon yourself(ves) for your blanted dis-regard for safety, security, and or property of the Lake and it’s property owners.
  
Motion to accept minutes was made by Janet Hirsch and seconded by Marilyn Meyer.  Motion passed. 

Treasurer’s Report    
Marilyn Meyer, Treasurer, reported for June. The Financial Report for June is listed separately.  Motion to approve the Financial Report was made by John Dauernheim and seconded by Janet Hirsch.  Motion passed. 
  
Marilyn presented the following bills for payment:   

Grass Cutting						$4,180.00
Lakeside Gardeners (Guardshack)			$1,231.11 
Portable Toilet					$90.00
Envelopes for Sewer Mailing				$24.71
Termites (Sales Office)				$276.00 
Gas Tanks (Storage of Bobcat Fuel)			$47.50
Fuel for truck and/or boat				$62.12
Humane Goose Management			$95.00
Vinyl Letters for Patrol Boat				$32.00
Security						$1,193.75
Newsletter Printing and Mailing			$573.53
Sewer Mailing						$40.29
Electric Wiring for Boat (Hannick)			$47.64
Fuel for the Boat (Hannick)				$54.93

Motion to approve bills was made by John Dauernheim and seconded by Janet Hirsch.  Motion passed.    

Gate 
Rich Hirsch reported the following:

Line is in use" (LIIU) problem
Work this month was done to try to solve the "Line is in use" (LIIU) problem. The LIIU problem occurs intermittently. When it does occur the callbox screen shows "Line is in use" even thou it is not. This prevents a caller from reaching a homeowner to gain entrance to the subdivision.
There are three possible causes for the LIIU problem:
1) Callbox circuit boards
2) Cable from the callbox to the ATT network box behind the guard shack
3) ATT's crappy phone lines
To solve the LIIU problem, the following actions were taken:
a) Circuit boards in the callbox were replaced by Door Controls on Mon, June 21.
b) A new twisted-pair, shielded cable was installed between the callbox and ATT's network box on Thurs, July 1. 
Unfortunately neither a) nor b) solved the "Line is in use" (LIIU) problem. Shortly after I installed the cable, someone got stuck at the gate with the LIIU message. 
To me this proves that the problem resides in ATT's phone line in spite of ATT's insistence that it is not their problem.
On a positive note, the LIIU problem seems to be much less frequent than it was a month ago. I believe ATT is quietly and slowly improving the quality of their lines due to complaints and/or internal testing. I do not believe it is due to anything we said or did, but in the normal course of operation. Perhaps there was damage due to the tornado that they are finally fixing. At least I hope so. 
New Gate Volunteer
When we were at the gate John Klunk stopped by and volunteered to look at the video record when we need that done. John should have little trouble becoming productive with the video equipment as he has a background in electronics and video surveillance. I gave John a key to the outgate box. The outgate box has the key to the new guard shack door, along with other gate-related keys.
Guard shack renovation
The plan developed by Fran and Robert Hovis replaced the windows and door, added a stone facade to the corners of the building, and repainted the structure. LTPOA provided the funds for the project and the Lakeside Gardeners provided the labor and guidance. Assisting Fran and Robert were Rich Hirsch, Sheila Frauenfelder, and Gail Lippitt. 
Additional modifications planned include repair of the roof (done by professionals) and an upgrading of the bulletin board.
-Rich Hirsch

President Townsend reported that he reviewed the spreadsheet of inactive gate cards.  We will monitor the cards for 1 year and of the cards that have no useage within that year, they will be inactivated.

Security 
Rick Hannick reported the following:

NOT MUCH TO REPORT THIS MONTH.  THE JULY 4th WEEKEND WAS SAFE AND UNEVENTFUL.  THE ONLY CURRENTLY UNRESOLVED ISSUE FROM THE PAST MONTH IS THE CONFRONTATION THAT THE GUARD HAD WITH TOM CRAMER.  I E-MAILED THE DETAILS TO EACH OF YOU REGARDING THE INCIDENT, BUT ONCE AGAIN, NO ONE CHOSE TO RESPOND.  
I HAVE REPEATEDLY ASKED THE BOARD FOR STRICTER FINES, AND ENFORCEMENT OF OUR RULES AND REGULATIONS, BUT MUCH TO MY CHAGRINE, THAT HAS NOT BEEN FORTHCOMING.  I CANNOT COMPREHEND WHY THERE IS SUCH RELUCTANCE TO CRACK DOWN ON THE FEW INDIVIDUALS WHO BELIEVE THAT THE RULES DON’T APPLY TO THEM.  
TO THE BEST OF MY KNOWLEDGE, THERE HAS BEEN NO BOARD ACTION TAKEN AGAINST MIKE HOPFER TO COLLECT THE $75.00 IN FINES THAT HE OWES, AGAINST ROBERT KORTE TO COLLECT THE $75.00 IN FINES THAT HE OWES, AGAINST ADAM SPIROS FOR THE LATEST GATE BREAKAGE, AND AGAINST TOM CRAMER FOR THE CONFRONTATION WITH THE GUARD.  IF ANY OF THESE SITUATIONS HAVE BEEN RESOLVED, IT WOULD HAVE BEEN NICE TO INFORM THE SECURITY COORDINATOR OF THAT FACT.
I CONTINUALLY ASSURE THE SECURITY GUARD THAT THE BOARD WILL DO EVERYTHING THAT THEY CAN TO BACK HIM UP, AND TO PREVENT REPEAT OFFENSES FROM THE SAME PEOPLE.  WHY IS THAT NOT BEING DONE?
HAVING SERVED ON THE BOARD FOR SIX YEARS, I CAN APPRECIATE THE WORK INVOLVED IN MANAGING ALL OF THE VARIOUS DETAILS INVOLVED IN RUNNING THIS ENTIRE SUBDIVISION.  THE SECURITY OF OUR COMMUNITY, AND THE SAFETY OF OUR RESIDENTS SHOULD BE THE TOP PRIORITY OF THE BOARD, BUT SADLY, I DON’T BELIEVE THAT IT IS.  WHEN YOU AGREED TO CLOSE THE GATE 24/7 YOU TOOK THE FIRST BIG STEP IN THAT DIRECTION, BUT THERE ARE STILL PROBLEMS THAT YOU NEED TO ADDRESS.
SINCE I MOVED HERE IN 1996, THERE WAS ALWAYS ONE BOARD MEMBER  RESPONSIBLE FOR SECURITY, BUT ONCE AGAIN, THERE IS NO DESIGNATED SECURITY DIRECTOR ON THE BOARD.  I ACCEPTED THE APPOINTMENT AS SECURITY COORDINATOR LAST YEAR FOR TWO REASONS.  THE FIRST WAS TO HELP COORDINATE ALL OF THE DETAILS REVOLVING AROUND THE IMPENDING GATE CLOSURE, AND THE SECOND WAS TO HELP IMPLEMENT BETTER CONTROLS AND ENFORCEMENT OF OUR RULES AND REGULATIONS, WITH THE ASSURANCE OF THE BOARD THAT YOU WOULD DO WHAT WAS NECESSARY TO FOSTER THAT ENFORCEMENT.  IT IS POINTLESS TO INSTRUCT THE SECURITY GUARD TO ISSUE WARNINGS AND CITATIONS WHEN THERE IS NO FOLLOW-UP FROM THE BOARD.  IN THAT REGARD, I HAVE FELT LIKE I WAS TALKING TO A BRICK WALL FOR THE PAST THIRTEEN MONTHS.  I HAVE BECOME INCREASINGLY FRUSTRATED WITH THE RESISTANCE TO STRINGENT ENFORCEMENT, AND I AM NO LONGER WILLING TO FIGHT THAT BATTLE.  
I AM LEAVING FOR VACATION TOMORROW, AND WILL BE GONE FOR A WEEK AND A HALF.  SOMEONE WILL HAVE TO ASSUME THE JOB OF COORDINATING WITH THE SECURITY GUARD, AND BEING HIS CONTACT IF ANY PROBLEMS OCCUR.  I WILL CONTACT SENTRY SECURITY TOMORROW BEFORE I LEAVE AND GIVE THEM THE CONTACT INFORMATION.  THEY ARE REQUIRED TO CONTACT ME BY PHONE, OR IN PERSON, EACH DAY WHEN THEY ARRIVE, AND THEY LEAVE A WRITTEN DAILY ACTIVITY LOG, ALONG WITH ANY INCIDENT REPORTS OR CITATIONS IN MY MAILBOX BEFORE THEY LEAVE EACH SHIFT.  WHEN I GET BACK FROM VACATION, I WILL WORK WITH THE PERSON ASSUMING THE DUTIES OF SECURITY DIRECTOR/COORDINATOR TO GET HIM/HER UP TO SPEED ON WHAT I HAVE BEEN DOING.  MAYBE  MY SUCCESSOR WILL  BE ABLE TO ACHIEVE BETTER RESULTS REGARDING ENFORCEMENT.  
ONE OTHER ISSUE THAT YOU NEED TO ADDRESS IS THAT THE BOAT STICKERS ARE FADING BADLY ON MOST OF THE BOATS ON THE LAKE.  IT IS VIRTUALLY IMPOSSIBLE TO SEE THE MAJORITY OF THEM UNLESS YOU ARE RIGHT NEXT TO THE BOAT.  I HAVE INSTRUCTED THE GUARD TO NOT EVEN ADDRESS THE ISSUE OF STICKERS UNTIL THE BOARD DECIDES WHAT TO DO ABOUT THE PROBLEM.  APPARENTLY THE STICKERS ARE DEFECTIVE, AND CANNOT WITHSTAND EXPOSURE TO THE SUN. 
RESPECTFULLY SUBMITTED
RICK HANNICK
(EX) SECURITY COORDINATOR

Mr. Lauer stated a complaint against the security guard.  Mr. Lauer reported that he heard that the security guard told another property owner that an “ex-law enforcement person” was complaining about another neighbor.  Mr. Lauer is worried that the neighbors will get upset at hearing something like this and that it is not true.

LTIA REPORT 
Barb thanked the LTPOA for their donation on to the construction of the community house bathrooms.  Boat Poker is August 28.  Barb Rohm will be contacting property owners to host.  LTIA meetings will resume in September.  $3,100 was collected this year for next year’s fireworks display.   
Building  
John Dauernheim reported Phil Overy’s project.  Phil Overy – built a seawall without a permit.  Need to decide whether he leaves it up and tears it down b/c John thinks it will eventually fall.  Mr. Overy was present at the meeting and he stated that muskrats were undermining the edge of the landscaping of the previous homeowners.  Mr. Overy brought in rock and filled in the holes.  He wants permission to stabilize the shore.  Janet Hirsh stated that he needs to fill out the paperwork so the board can review and grant approval.  

Chris Townsend stated that he spoke with Shawn Winslow regarding his project and it is at the 5ft. line. Fitzgerald has a sketch of the replacement structure.  Motion to approve the building permit for the replacement of the Fitzgerald house was made by Marilyn Meyer and seconded by Janet Hirsch.

Maintenance
Matt Schweiss would like to get an excavator for the silt in the creek inlets on the south side and dump the silt at Marler’s.  Matt will contact Marler regarding the dumping of the silt.  He would like to form a committee for the excavation – rental, bobcat, truck, etc.  We will need insurance.  We are waiting on the road repairs until after the completion of the sewer project.
The board reviewed the fence bids for the maintenance yard – vinyl fencing is more costly.  Barb Rohm’s son at RJR Roofing provided the board with the best deal regarding the roof bids.  
  
Finance Committee 
The annual budget planning meeting is scheduled for 7 pm Wednesday Aug 4.
   
Web Site & Newsletter  
Newsletters were mailed Monday and should have been delivered today. The full color version has been posted at the website.
 
Website also has been updated with the sewer collection system plans and the electrical specifications, certification forms, and list of electricians.
 
Deadline for the next newsletter is August 20.
  
Community Coordinator 
Renee Kittel reported that the contribution form was sent out to property owners in the last newsletter.  These forms allow property owners to contribute time and money to the different lake organizations.

Fishing Club 
There is a small bass tournament a week from Saturday at 6am.
  
Sewer Committee    
The preconstruction conference and finalization of USDA loan commitments will be Aug 3. At that time we will learn what the construction schedule will be.
 
Last week the sewer update information was mailed to all homeowners with the electrical specs and certification forms. Any questions should be directed to PWSD#13 directors. 
 
New Business
•	Matt Schweiss contacted Unterreiner regarding their 2 lots that are in disarray.  They stated that the mess would be cleaned up in the fall.

•	Mrs. Cocker, wife of Donald Cocker, was present at the meeting and wanted to bring to everyone’s attention that there is a bad bacterium in the lake water. 

Chris Townsend stated his sincerest condolences to Mrs. Cocker and her family.  He stated that he spoke with Dennis Diehl of the Missouri Department of Health and Jay Sander of Missouri Department of Conservation and explained the issue.  They stated that there are 1700 different species of catfish.  700-800 of those species are poisonous by their barb and whatever bacteria potentially from the catfish.  He was assured that they have no known knowledge of anything in the actual water and that the Missouri Department of Health and Jefferson County Department of Health to make sure the bacteria is not present in the water and if it is that it will be eradicated.  We will get to the bottom of this issue and take any necessary steps to fix the problem.  All residents will be informed of the results.

•	Marilyn Meyer stated that the board was waiting on a response from Kevin Seelbach regarding contacting Ameren Electric.

•	President Townsend stated that the fireworks during the 4th of July weekend should cease after midnight on weekends and after 10pm on weekdays.

•	President Townsend will be the security contact while Rick Hannick is out of town.

New Business (Floor) 
There being no further business, a motion was made by Marilyn Meyer and seconded by Rene Kittel to adjourn.  Motion passed.  The meeting concluded at 8:38 P.M.    
Respectfully submitted,    
Ann Schatzman    
Secretary