LTPOA Meeting Minutes May 11, 2010
    
The meeting opened at 7:07 p.m. with the following board members present:  Joe Hejnal, Janet Hirsch, Ann Schatzman, Chris Townsend, and Marilyn Meyer.

Motion to approve April minutes was made by Marilyn Meyer and seconded by Joe Hejnal.  Motion passed. 
    
President’s Report    
President Townsend had the following to report:
I am thankful to report Friday night April 30th, 2010 no one from the Tornado that touched Lake Tishomingo, went 17.5 miles, wind speeds up to 100 MPH, and a maximum of 1/3 mile wide was seriously injured. Quickly, we were all reminded of how precious our lives, our friends, and neighbors truly are. The following day I was also reminded of how there are predators who swarm after prey. I spent several hours at the gate along with Rick Hannick, Russ Wilner, and Sentry Security. We were amazed at the magnitude of gawkers, fly by night contractors trying to make a fast buck, the news outlets, and the potential looters. I took a stance to not let anyone in unless they could give me a valid name of who they were there to assist. In the end I’m sure we ran of 70 cars. I felt the Insurance companies, family, friends, neighbors, Ameren, already assigned contractors, and Wright tree service covered the streets trying to get jobs done. The roads were over crowded as it was, and no further chaos was needed. 

As we know the property damage to several of our neighbor’s homes is severe. The trees and landscape of the Lake’s North Side has been dramatically changed. Many properties are still in the process of tree removal; therefore, a temporary Burn Permit has been allowed and is available on-line. I strongly encourage anyone affected to obtain the Permit and to follow the rules therein. We do not, and can not afford carelessness to cause further damage to any more homes here at the Lake. 

I would like to personally thank Matt Schweiss for answering the call to action on Friday the 30th. He assumed responsibility immediately to get from his home past the devastated N. Side N-M Cove’s downed trees, power-lines, and home debris, get to the Maintenance Yard where the Bobcat is housed and begun immediately clearing paths for the Emergency personnel. 

The following day, days, and months ahead have been and will continue to be challenging for those affected. Please do not loose the Community spirit and involvement that our neighbors so desperately need right now. 

Sincerely,  
Chris Townsend  
  
Treasurer’s Report    
Marilyn Meyer, Treasurer, reported for April. The Financial Report for April is listed separately.  Motion to approve the April Financial Report was made by Joe Hejnal and seconded by Ann Schatzman.  Motion passed. 
  
Marilyn presented the following bills for payment:   

Portable Toilet			$90.00
Grass Cutting			$305.00
Gas				$33.10
Sentry Security			$1,124.48
Missouri Lawyer Media	$90.30
Stamps				$17.60
Columbia Insurance		$764.25
Truck Repair and Parts		$355.94
Boat Fitting			$112.06
Boat (keys, lights, socket)	$69.87

Motion to approve bills was made by Joe Hejnal and seconded by Janet Hirsch.  Motion passed.    

Marilyn reported that the phone service had to be changed because all the 314 cell phone calls were being charged $.60/call.  So now we have unlimited local with a 314 number.

Marilyn also reported that she received a letter from Home Service Oil Co.  The board signed a contract in 2006 for a 300 gallon tank and stand for fuel for the bobcat.  The contract included 4 refills a year.  We have only had one refill which was in 2008.  The manager called and said we could buy the current tank for $600 as is or we could buy 55-gallon drums for $50/drum and move the fuel in the current tank to the individual drums.  The board will discuss and research the idea.

Marilyn stated that she would contact Dale to cut the grass now and again right before Memorial Day.
   
Gate 
Russ Wilner reported that the gate was working well since being stabilized and it was meeting everyone’s needs.  The only problem is Russ is the only one whose computer can connect to the gate.

Security 
Rick Hannick reported for May:

MAY 11, 2010 SECURITY REPORT

The biggest issue of course was the tornado that swept through our community.  All of you are aware of the damage that some of our residents suffered, so I won’t go over it all again.  I do, however, want to acknowledge the contributions of some individuals who helped us get through those trying times.  Matt Schweiss was a key figure in helping to get the roads clear of debris so that emergency responders, and eventually residents, could get through on the north side.  He cut his way through with a chainsaw, then got the lake bobcat out and cleared debris.  I don’t know how late he was out doing this since I couldn’t get past the main path the tornado took due to power lines down that were entangled in a tree blocking the road, but I know it was very late.  Thank you, Matt.  Brandon from Sentry Security was also an invaluable asset.  He and I were in almost constant phone contact, and he did everything possible to direct traffic, inform our residents what was going on, help to get emergency vehicles through, and open the community house so our residents could gather there.  JCSD also were thoroughly professional in their help, and also by monitoring the gate to keep out unwanted visitors while we were exposed due to the power outage.  They still had an officer at the gate at 8 a.m. Saturday morning when I was finally able to get there.  I thanked them and told them that I would handle it from there, but they still stayed another hour or so to make sure that there would be no problems.  I stayed at the gate until about 12:30 to keep out anyone not belonging in here.  I was able to get Sentry to send out an officer to watch the gate.  He arrived at noon.  Since I couldn’t get out of my end of the north side until Saturday morning, I’m sure that there were many other people who contributed heroically to the efforts Friday night.  Thank you to each and every one of you as well.  To see friends helping friends, and neighbors helping neighbors over the weekend reminded me once again of the joy of living in a small tight-knit community where everyone pitches in in times of need. 

There were a couple of incidents to report.  A young lady who lives with her mother on the south side was stopped for speeding and issued a warning.  Her biggest concern was whether we were going to tell her mother.  Her passenger was a young male who continually challenged the guard verbally, telling him that he was on the board, and that he would be out of a job if he didn’t go away and let them go.  He finally gave the guard his name, and he is not a resident, just a mouthy jerk.  There were three different incidences regarding the black cavalier that parks at 7636 Lakeview, all of them involving speeding.  The most serious occurred around 2300 on May 7.  The Cavalier came through the gate and sped off down North Lakeshore.  The guard was unable to catch up to the car, but found it parked at 7636 Lakeview.  When the guard exited his vehicle to write a citation, he was confronted by an individual who came out of the house and approached him, cussing him out as he came up to him.  At that point, two more guys got out of the car, and also started toward the guard.  He got in his car and drove to the guard house to call his office for advice and/or backup.  He was advised that the supervisor on duty was tied up with another incident, and that he would be contacted shortly.  A while later, the supervisor contacted him and told him to contact JCSD and he did.  Meanwhile, the Cavalier continued to drive in and out of the gate every few minutes, cursing at the guard each time.  By the time that JCSD arrived, the vehicle was off the premises, and did not return for the remainder of his shift.  JCSD sat at the quick shop waiting for them to return, but did not see them.  Upon learning of this situation Saturday evening (I was out of town Friday and Saturday), I discussed the situation with a supervisor from Sentry who was on duty when I got home about 2200 Saturday.  I told him that a security guard who runs away from a confrontation is of no use to us, and he agreed.  The guard will be reassigned to Raintree where he can lock himself in the guard shack if he gets scared.  For the foreseeable future, probably the rest of the summer, we will have a supervisor on duty here.

Respectfully submitted
Rick Hannick, security coordinator  

Additional security issues discussed:

1.	Can LTPOA press charges for security violators?
a.	Need to have sufficient evidence (cameras, witnesses)
b.	Have the Sheriff talk to violators

2.	Gate Cards
a.	Inventory of active gate cards?
b.	Property owners who are over the allowed limit of active gate cards? What are their personal circumstances?

Maintenance 
Joe Hejnal reported that his son has logged around 14 hours working on the truck.  They had an oil, lube and filter change on the truck and replaced a fitting and recommended that it be lubricated every 6 months.  The calipers and brakes were replaced. Need to put the drums and axles back on.  Foresee another 3 hours work on the truck.

Matt Schweiss was going to get a couple bids in writing for the maintenance yard and Kevin Seelbach is waiting on a response from Ameren.

Finance Committee 
Janet Hirsch had copies of the year-to-date cash flow analysis available at the meeting and stated that we are operating within the budget.

Website
Janet Hirsch reported that the newsletter was mailed out May 3 and had extra copies available at the meeting.  The deadline to submit information for the next newsletter is June 20, 2010.  The website is being updated with pictures from the tornado and information from Goldman Fire Department and Janet is trying to get as much news on the site as possible.

Building  
Matt Schweiss was not present, but Chris Townsend reported that Matt checked out Larry Kimmel’s dock and everything checked out fine.

Property owner Shawn Winslow was present at the meeting regarding his building project. Shawn raised the question of potential violation of privacy involved with the submission of architectural plans to the board. 

Former LTPOA Board President John Daurnheim explained the importance of properly applying for a building permit. The restrictions contain definitions of allowed building materials and setbacks. In the past the board has legally stopped property owners’ construction projects when permits were not obtained. The Board is not concerned with any of the interior details of a building, but requires exterior plans and site survey to approve a building permit. It is also important that the Board retain a copy of the exterior plans and site survey so that they can verify that the construction project proceeds according to the approved plan and does not deviate in a way that would violate the restrictions. President Chis Townsend and former President Rick Hannick concurred with the Daurnheim explanation.Shawn stated that he would provide a copy of his site survey and building permit to the board tomorrow.  

One property owner had a question regarding permits and if property owners needed to obtain a permit from the board to  replace a boat lift.  President Townsend stated that it would be a good idea to submit plans and obtain approval from the board when replacing lifts.

Fishing Club
Rick Hannick stated that the first fishing tournament is scheduled for Friday June 11 from 7-11pm.

Garden Club
The plan for the new guard shed which was designed by Fran Hovis was available at the meeting for review.  The estimated cost for materials is $1,500 and the labor would be provided by Lakeside Gardeners and other volunteers.  A motion to approve plans for the new guard shack was made by Marilyn Meyer and seconded by Joe Hejnal.  Motion passed.

President Townsend would like ideas of what to plant on either side of the road to make the entrance to the lake more visually appealing (area by Marler) after the ditches have been cleared out.

The 7th annual plant sale on May 8 was a success!  [Read the complete report here: gar0510.html]

Sewer Committee    
Janet Hirsch stated that the bids for the sewer project opened on May 6 and the three lowest were within 10% of the engineers estimate which means the project will go forward.  The engineers are analyzing the bids and a contractor will be selected within the next couple of weeks.  Each septic tank installed will generate clean fill that will be distributed around the lake.  If anyone wants to serve on the committee to determine where the clean fill will be distributed, contact any of the LTPOA or PWSD #13 board members.

Water Testing
Clarue Holland reported on the water testing.  The water testing report is attached separately at water0510.rtf  Clarue also stated that most of the geese around the community have disappeared.

New Business (Board)
President Townsend announced that 2 positions on the LTPOA board were open for election – Marilyn Meyer and Joe Hejnal.  The annual meeting and election will take place on June 19, 2010.

There being no further business, a motion was made by Marilyn Meyer and seconded by Joe Hejnal to adjourn.  Motion passed.  The meeting concluded at 8:43 P.M.    

Respectfully submitted,    
Ann Schatzman    
Secretary