LTPOA Meeting Minutes – May 11, 2004
The meeting opened at 7:00 p.m. with the following board members present:
Chris Townsend, Ron Sansone, Matt Halloran, Dale Farwig
And 30 lot owners.
Chairman Chris Townsend began the meeting by introducing Pat
Harting who has volunteered to fill the vacancy created by
Chris read the minutes of the April 13th meeting and with the exception of the number of board members present at that meeting (5, not 65). The minutes were passed unanimously.
Chris thanked all those who voted for the Special Assessment. He appreciated the fact that many residents had and still have reservations but that they understood the dilemma being faced by the lake. He thanked all those who took time to fill out the Lake Survey and noted that the number one response was for enforcing the Rules and Regulations of the lake and said he would be asking for volunteers to help in this area. With regard to the question and answer session at the Special Assessment meeting, he stated that he did not use the words “slush fund” but in future if anyone has a question about what he has said they should ask him directly.
The treasurers report was read by Dale Farwig for April. Disbursements for the month of April totaled $3,005.67 and total receipts of $2,869.23. Matt Halloran made a motion to accept the report as read seconded by Pat Harting.
Ron Sansone and Matt
Halloran questioned the style in which the treasurers report was
presented. It was decided that in future
this would be in a simplified version showing income, expenditures and the
final balance in the bank.
Dale said that the money coming in from the special assessment is going initially into the money market account. $1,000 will remain in the account to keep the account alive. Chris reported that the special assessments are being paid, with some people paying for all 5 years at once. The new accounting system will ensure the accuracy of these multiple year postings. Dale said that unfortunately the lake was going to have to borrow $5,000 from the loan not the special assessment in order to pay the expenses for the rest of the fiscal year. Interest on the is being paid from the general revenue not the special assessment. The question of renegotiation of the loan was raised as interest rates are likely to rise in the near future. There was considerable discussion regarding the attorney fees which comprise the major portion of our spending. These fees are mainly for collection of unpaid assessments and repaid when the assessments are collected. For the first quarter $1,774 was paid to the attorney and $550 was collected. If assessments are not paid, a lien must be placed on the property.
Kathy Hopfer brought up the problem of non residents coming onto lake property and parking in the club house parking lot. People have been observed leaving their vehicle and heading off into the woods carrying back-packs etc. President Townsend recommended that anyone seeing anything suspicious should call the police. A brief discussion on how non residents are gaining access to the lake followed, several scenarios were presented, friends living at the lake let them in, cars have been observed going around the gate and they know when Wayne leaves and there is no security. Chris reiterated the fact that the number one item on the recent survey was addressing the rules and regulations and the Lake has a “No BS Policy” and once again asked for volunteers for the task force for the Tishomingo Alert Group so that some “teeth” could be put into these type of situations. There is a number for the Jefferson County task force on underage drinking and suspicious activity, this is (636-262-3945). Another item from the recent survey was the security gate should be kept down 24 hours a day, this would reduce the need for a security guard and would also act as a deterrent but the biggest problem with that is the mail and trash access. However, for full time residents they could be home if they were expecting a delivery or were having construction done and so this would not represent a problem and for part time residents their concern is that they paid to have the security gate put in and it is not down all day, so how can they insure that their investment in their property is being taken care of. A discussion on how this problem is addressed at other lakes followed, e.g. temporary cards, wall of lock boxes like realtors, these will be looked into.
The following applications were approved:
Quigley F-32 – The roll a dock phrasing was clarified as meaning a boat lift, application approved.
Rohm – B019 – Boat dock – approved
Wilson – K-41 – Boat lift – approved
Matt reported on the following items:
Any suggestions or names of other contractors to contact would be appreciated.
The question of a leak in the dam was again brought up. Becky Harper will find the results of the last survey and bring them to the next meeting.
Jerry Uhlenbrock said that it was important to find out about the quality of the lake water and suggested that a committee be formed to find out how to test the water correctly. Rick Hannick said that 3 to 4 years ago the Jefferson County Health Department volunteered to test the lake free of charge. He said that we could probably get them to do it again. It was noted that Jason Covington had had the water tested but this was only for fish habitat. Christ Townsend said that we used to have an Ecology Director and Jerry was elected for that position. He will primarily address lake erosion and water quality.
Dave Fitzgerald handed out a letter expressing concern about the value based assessment. Value based assessment will basically mean that the assessment for a lot will go down while the assessment for a lot with a house will go up. Chris Townsend read the letter to the floor and said that the issue required more evaluation before any decision could be made.
Finally, income statements and balance sheets will be prepared for the annual meeting on June 12th. The next meeting of the Finance Committee is May 18th.
Ed Melchior will be having surgery and therefore has resigned from the boat patrol. A replacement volunteer will be needed. Marco Griffero said he would donate the gas for the boat and to schedule any volunteers. Chris said that he would get something put together for the next months annual election.
New Business - Floor
1. There have been a couple of leaking septic systems reported. Chris took the health department report to one resident and Matt spoke to the other and it has been addressed. It should be noted that if anyone suspects a leaky septic system they should go to the house and ask.
There being no other business the meeting adjourned at 9:15 p.m.