LTPOA Meeting Minutes April 13, 2010

The meeting opened at 7:13 p.m. with the following board members present:  Joe Hejnal, Janet Hirsch, Ann Schatzman, Chris Townsend, Marilyn Meyer, Matt Schweiss and Renee Kittel.   
Motion to approve March minutes was made by Marilyn Meyer and seconded by Janet Hirsch.  Motion passed. 
President’s Report    
Nothing to report.
Treasurer’s Report    
Marilyn Meyer, Treasurer, reported for March. The Financial Report for March is listed separately.  Motion to approve the March Financial Report was made by Joe Hejnal and seconded by Janet Hirsch.  Motion passed. 
Marilyn presented the following bills for payment:   
Portable Toilet	$90.00
Road Safety Signs	$166.10
	            all board members previously approved purchase
Sentry Security	$510.40
Legal Quarterly	$2,302.50
Scenic River Boats	$4,210.89
Leader Publication	$104.50
             sewer cost – lake will be reimbursed.
Motion to approve bills was made by Joe Hejnal and seconded by Janet Hirsch.  Motion passed.    
Building  
Matt Schweiss reported on the following building projects:
1.	Lalk (D15/D16) – tearing down current house to the foundation and rebuilding a two-story house.  Plans submitted.  Marilyn Meyer made a motion to approve Lalk building project subject to the distance of the new concrete patio from the water.  Motion seconded by Janet Hirsch.  Motion passed.
2.	Winslow (F57/F58/F59/F60) – building an addition on to current house.  Has not provided any permits.  Building must be stopped. Matt Schweiss will talk to Shawn Winslow.
3.	Kimmel (M21/M22) – building a new dock and boat lift.  Plans submitted.  Janet Hirsch made a motion to approve Kimmel building project subject to neighbor Ron Rohm’s approval for the less-than-35-ft variance.  Motion seconded by Marilyn Meyer.  Motion passed.
Maintenance 
Joe Hejnal reported that the new patrol boat was in the water and in use.  Joe also reported that the brakes went out on the dump truck and 4 lines were replaced.  The bleeders were also rusted off and need to be replaced along with the calipers and cylinders.  Joe and his son have already put 4 hours of work into stripping down the parts.
Joe stated that we could obtain free skids to store the salt spreader.
Marilyn Meyer stated that she will contact Dale Wallen to start grass cutting.
The following was discussed regarding the maintenance yard project:
•	Joe is meeting DeSoto Electric on Tuesday to obtain a bid to wire the electric.
•	Is the scrap metal worth separating and attempting to sell?
•	Need to make the place for aluminum cans and mulch more user friendly for the maintenance people and residents.  Separate bins?  Cost?
•	New fence possibilities – 6 ft. cedar or vinyl?
•	Dust to Dawn lights and energy efficient lighting.  Need to contact Ameren to go over possibilities and determine if we qualify for rebate.
LTIA REPORT 
Barb McGlynn requested a meeting with the LTPOA to go over different agreements and to discuss what the different LTIA responsibilities are.  The LTPOA stated that Barb should set up the meeting and the board would attend.
Barb reported that the poker run will take place on August 28 and anyone with a dock who would like to host should contact the LTIA.
Barb also stated that the LTIA would like to run a campaign to get more support from the community and that the membership dues are not enough to cover the utilities and debt.
Finance Committee 
Janet Hirsch had copies of the cash flow analysis available at the meeting and stated that we are well within the budget and the finances are fine.
Website
Janet Hirsch reported that the deadline to submit information for the next newsletter is Friday, April 16, 2010 and the website is updated with the advertisement for sewer project bids.
Community Coordinator 
Nothing to report.
Parent’s Club
President Townsend stated that he received an email from a lake resident Jason Covington regarding the playground equipment which requested that the LTPOA pay for the equipment.  President Townsend stated that we should wait until the end of the season to purchase the equipment as it will be on sale at that time.
Marilyn Meyer stated that it was the LTPOA’s intent to pay for the grading and landscaping of the area in which the equipment was to be placed.
Fishing Club
The lake was stocked on Friday with $1,600 worth of fish.
President Townsend received another email from a property owner Jason Covington regarding the issue of poaching and spawning.  
What can the board do to enforce rules against poaching?
Sewer Committee    
Janet Hirsch reported on the sewer project.  
Approval of Plans & Specs
All of the sewer design plans and specifications have been approved by USDA-RD and MO DNR. The district has received authority to advertise for construction bids. The tentative schedule is:
April 1 Project was advertised inviting bids from contractors. 
April 30 	Bids will be opened.
May 4 	District to approve bids
May 24 	Issue Notice of Award
Jun 21 	Sign Contracts
Jul 1 	Begin Construction
Oct 31 	Deadline for electrical circuit installation
Sep 2011 	Construction completed　
Electrical Circuits
The specification for the electrical circuit required at each residence will be:
Circuit: 120v 20amp dedicated circuit terminating in a service disconnect in a NEMA 3R enclosure.
The District is assembling a list of qualified electricians that homeowners can call for installation of the electrical circuit. 
Access Road
The District has successfully negotiated access to the wastewater treatment plant site using a temporary construction road off Regina Rd. By doing this we avoid having construction vehicles drive across the dam and eliminate much of the congestion and damage due to construction vehicles on N. Lakeshore Dr. We estimate a substantial savings in dam reinforcement and road repair costs by using the Regina Rd access.
Mailing
In the next few weeks letters will be sent to all homeowners summarizing the schedule and electrical requirements. Each homeowner will receive drawings showing the proposed location of pipes and tanks at their residence.
Earth Day
The USDA-RD will be hosting an Earth Day celebration Wed Apr 21 at 1:30 pm in front of the Community House. This is in anticipation of the beginning of construction of the sewer project. This will be a media event with politicians and speeches. Everyone is invited to attend.
Gate 
President Townsend stated that someone was driving under the outbound gate causing disruption in the gate system.
Security 
Rick Hannick reported for March:
APRIL 13, 2010 SECURITY REPORT
Well, we are four weeks into our new security company operations, and it has been a mixed bag of results.  The first weekend, I met with Josh Taylor, one of their supervisors, trained him regarding our expectations, and told him what our priorities were for his time on duty here. He was the patrol officer for that weekend, and I was very satisfied with his professionalism and attention to detail.  
The second weekend was Bob Abel, another supervisor.  Other than spending too much time at the gate Friday night, which I corrected for Saturday night, He did a good job.  There was one incident on Friday night when an inebriated resident was dropped off at the gate by a friend, and walked into the property.  Bob asked him to identify himself, and was satisfied that he lived here.  Bob wished him a safe evening and the resident started walking down the hill by the community house.  About halfway down, he decided to relieve himself on the side of the road.  Bob was just beginning another road patrol, and stopped to speak to the resident again.  The resident then ran off into the woods, arousing suspicion that something else might be going on.  Bob pursued him into the woods, and escorted him to the community house parking lot, where the resident decided that he wanted to fight.  He threw a few punches before he was restrained by Bob.  In the process, Bob’s uniform was ripped, and he sustained a few bruises.  To the best of my knowledge, the resident was not injured in the scuffle.  Bob called JCSD, and filed indecent exposure and assault charges against the resident, and he spent the night in jail.
The third weekend was Brandon, yet another supervisor.  He patrolled Friday night, and performed as I expected.  On Saturday night, Brandon was training a new hire named Brian that he expected would be our permanent guard.  I don’t know if Brian was given sufficient training, or if he was just unable to comprehend what was required of him, but something was lost in translation in his training.
That brings us to the past weekend.  Brian reported in as required when he came on duty at 6 p.m., and I told him to come by my house when he made his north side road patrol.  I gave him some notices I created regarding stickers, (see attached), along with very specific instructions on how to use them.  I told him to spend about 10 minutes monitoring the traffic coming through the gate each time he completed his road patrols by standing there and greeting everyone as they entered.  He was told to check each car that entered using a gate card, and if they didn’t have a sticker, to give them a warning notice.  In his infinite wisdom, he decided to take it upon himself to check every car, boat, and trailer parked along the road, and to issue a warning to all of them.  In several cases, he went as far as to knock on resident’s doors to issue the warnings, thereby creating a rash of irate phone calls to Ken Jost and me.  I was unaware of what he was doing until Ken called me around 9:30 to tell me that he had just received a phone call from a very upset resident.  I was unable to reach Brian by cell phone, so I got in my truck and finally tracked him down on the south side about 10 p.m.  He was very pleased with himself that he had put out 17 of the 20 warning notices I had provided to him.  I asked him if he heard the instructions when I gave them to him regarding the usage of the warnings and he said that he did, but thought giving them to everyone was a better idea.  I must admit that I lost my temper at this point, and informed him that when I told him to do something, that was what I expected him to do, no more, and no less.  Even after the reprimand, he was unapologetic, and seemed quite pleased with himself.  When I was out in my truck looking for Brian, I noticed some odd activity at the gate regarding two vehicles using the same gate card to enter.  I waited until both vehicles had entered, and then followed them to a home on the south side.  I told Brian to keep an eye on that home since there always seemed to be a lot of cars coming and going from that location.  He called me at midnight to tell me that one of the vehicles I had followed to the home had been in and out of the gate several times during the course of the evening, sometimes accompanied by another vehicle.  He said that he had written down the plate number, and I asked him to give that to me in his daily report.  He failed to provide the number to me.  His report merely said all is safe and secure for each hour of the shift.  There was no mention of the activity at the gate, or the house.  On Saturday, I spoke with Brandon, the supervisor mentioned above, and expressed my displeasure with Brian’s performance and lack of training.  I requested that Brandon be here Saturday night when Brian came on duty to discuss the problems.  Brandon met Brian and I at the gate and I went over our expectations once again with both of them.  The three of us then took the new patrol boat out so that I could train them on our water rules, and allow them to get acclimated to the boat, and its operation.  Once again, it seemed that Brian was only half listening/ comprehending what I was saying.  Brandon said that he would work with Brian for the duration of the Saturday shift.
This morning, I spoke with Bob Abel regarding Brian, and told him that I no longer wanted Brian here as our security officer.  He said that he, Josh, or Brandon would be on duty next weekend until they could find someone more suited to our needs.
PATROL BOAT:  The new patrol boat is operational, and was used for patrol the first time Saturday evening.  Thanks to the board for getting this new boat, and thanks to Joe Hejnal for helping with the wiring and compartment locks.  Joe and I worked 9 or 10 hours to get the boat ready.  It will make it much easier to keep up with what’s happening on the lake.  The boat is currently docked at Morris Sallee’s, but he said he doesn’t want it there all season.  He would like it to be gone before Memorial Day so he can put his runabout in the water.  Any suggestions?  Everything is, or will soon be locked up on the boat.
I want to get some stick-on lettering for both sides of the boat designating it as Lake Patrol, I would like to purchase a spotlight, and we should have some sort of flashlight.  Al Ferrell has a red flashing bubble light that he is willing to donate to the cause if someone can wire it.  Al is also in the process of fabricating a door for the storage compartment under the front deck so that we can secure that area.  One more thing, is there anyone out here who can make up a nice flag of some sort that says Lake Safety Patrol?  The one on there now looks like it was in the bottom of the old boat for a few years.
Respectfully submitted
Rick Hannick, security coordinator

President Townsend stated that the board and Stryker Security came to an agreement over the disputed invoice deciding that the lake would pay half the invoice which amounts to $567.00.  Joe Hejnal made a motion to pay the Stryker Security bill in the amount of $567.00 and motion was seconded by Janet Hirsch.  Motion passed.
Old Business (Board)
Janet Hirsch reported that Clarue Holland was going to start the water testing next week and would need a $432.00 check. Janet also stated that Clarue met with an agent regarding the geese and the agent didn’t find much wrong with regard to the geese problem.
Marilyn Meyer asked if anyone that owned a truck would volunteer to pick up 2 file cabinets at Manchester and Berry Rd.
There being no further business, a motion was made by Marilyn Meyer and seconded by Joe Hejnal to adjourn.  Motion passed.  The meeting concluded at 8:53 P.M.    
Respectfully submitted,    
Ann Schatzman    
Secretary