LTPOA Meeting Minutes February 9, 2010   
    
The meeting opened at 7:05 p.m. with the following board members present:  Janet Hirsch, Ann Schatzman, Chris Townsend and Matt Schweiss.

Motion to approve January minutes was made by Janet Hirsch and seconded by Ann Schatzman.  Motion passed. 
    
President’s Report    
Nothing to report.
  
Treasurer’s Report    
Marilyn Meyer is out of town so Janet Hirsch presented a limited report.  Motion to approve January report was made by Janet Hirsch and seconded by Ann Schatzman.  Motion passed.
Bank balance as of Jan 31, 2010                 		$154,547.38
The following bills are awaiting payment
                                Security gate installation            	$12,954
                                Fourth quarter legal                  	$4,981.75
                                Salt spreader chain                    	$714.26
                                Snow plowing and repair            	$240
Building  
John Hindrichs reported the following for building:  
•	B13, Niebling submitted building application for expansion of deck. Approved.
•	A property owner reportedly is building an addition onto his house but has not applied for a building permit. Chris Townsend will investigate.
John Hindrichs resigned from his position as Building Chairperson.
 
Maintenance
Joe Hejnal is out of town so Janet Hirsch presented a limited maintenance report.  The bearings had to be replaced on the snow plow truck. Fortunately, Joe had a spare set available and installed them. There is a flaw in the salt spreader/truck design. The salt flows out of the spreader onto the bearings then to the ground. Joe plans to install a shield that will protect the bearings from the salt and he recommends that we purchase another set of bearings for the future.
Various audience members spoke about the plowing of the roads to remove the snow. Jerry lives nearby and comes in early when there’s an overnight snow. He was plowing at 5:30 am and making the second or third pass by 8 am this morning, and the roads were clear.

LTIA REPORT 
President Townsend stated that trivia night was fun and a big success in raising money.  This Saturday is dinner and bingo night.  The next big event is the St. Patrick’s Day dance on March 13, 2010 at 7:00 P.M.

Finance Committee 
Janet Hirsch reported that we’ve received the computer data for the first five months of the fiscal year from our volunteer bookkeeper, Lynn Goetz, and created the year-to-date cash flow vs. budget summary. Bottom line: we are working within our budget. Copies of the spreadsheet are available for review.
Website/Newsletter Report
Janet Hirsch stated that the next newsletter will be sent out March 1. Deadline for articles, photos, and ads is Saturday Feb 20.
Community Coordinator 
Nothing to report.

Parent's Club
Nothing to report.
Garden Club
Nothing to report.

Sewer Committee    
Janet Hirsch stated that the sewer district is still awaiting approval of the plans from the USDA.

Gate 
Rich Hirsch’s report appears on page 8 of the newsletter.

Security 
Rick Hannick presented the following security report:

February 9, 2010 Security Report

I’m happy to report that there have been no new security complaints again this month.

On to bigger and better things.  Chris and I met with Sentry Security last night, and were impressed by their professionalism and comprehensive approach to security.  It seems that they make every effort to tailor their patrols to individual needs, and are willing to conform to whatever duties we choose to assign to them. Their program includes written reports regarding where and what they have done during each hour of each shift.  That aspect of their program will make it much easier for us (me) to monitor and tweak their duties to suit our immediate and long term needs.

Sentry provided references, and I spoke to two of them today.  Village Square Apartments has employed them since September, 2009, and say that they are doing a great job.  Hylton Point Apartments (a gated community) uses them on weekends only.  They have been providing security there for 14 years, and the service has been very good throughout that period.  In addition, I spoke to Raintree regarding Sentry.  They have only been there for a week, but Raintree is very satisfied with them, and the thoroughness with which they approach the program there.

I am very comfortable in recommending that we accept Sentry Security’s bid to provide security for us, and look forward to working with them.

The most pressing issue now is to define how we will notify everyone regarding the impending 24/7 gate closure.  I have given each of you a packet that contains a compilation of the various suggestions to address the operation of the gate under a myriad of different scenarios.  It is kind of disorganized because I did a lot of cut and paste to put it all into one document.  Now you all know why I don’t want anything to do with the computer side of this project.  I can get it done, but it ain’t pretty.  

My suggested date for the beginning of 24/7 operation is Monday, March 15, 2010.  that will give us 11 days to have a meeting of all parties involved to iron out the “nuts and bolts” of this project by February 20 deadline for the next newsletter.  Once all of the parameters have been established, that will give me 3 weeks to notify everyone from outside our community who will be affected by the changes.

Can we set a date for a meeting to work out the anticipated problems involved with this change?  I think the meeting should include all board members, and all of the other people who will be involved (i.e. Rich, Russ, Mike L., Mike H., Ken, Fred, Ron, Darryl and me).

Respectfully submitted,
Rick Hannick

The 24/7 gate closure was approved by all board members.  This will be communicated to all property owners in the next newsletter and also by email.
There will be a security gate meeting at 7:00 P.M., Tuesday February 16. The board and all the gate committee members should attend. All property owners are welcome.

Janet Hirsch made a motion to accept the Sentry Security contract.  Ann Schatzman seconded the motion.  Motion passed.

There being no further business, a motion was made by Janet Hirsch and seconded by Matt Schweiss to adjourn.  Motion passed.  The meeting concluded at 7:40 P.M.    

Respectfully submitted,    
Ann Schatzman    
Secretary