LTPOA Meeting Minutes January 12, 2010   
    
The meeting opened at 7:05 p.m. with the following board members present:  Joe Hejnal, Janet Hirsch, Ann Schatzman, Chris Townsend, Marilyn Meyer, Matt Schweiss and Renee Kittel.   

Motion to approve December minutes was made by Joe Hejnal and seconded by Renee Kittel.  Motion passed. 
    
President’s Report    
Nothing to report.
  
Treasurer’s Report    
Marilyn Meyer, Treasurer, reported for December. The Financial Report for December is listed separately.  Motion to approve the December Financial Report was made by Joe Hejnal and seconded by Ann Schatzman.  Motion passed. 
  
Marilyn presented the following bills for payment:   

Stryker Security                                   	$984.00
MO Lawyers Media                                     	$50.00 (sewer)
Britains Quick Shop 				$12.85
Community House Fuel 			$479 (50% of bill)
Termite Inspection of Sales Office 		$69
Truck Gas 					$78.45
Truck Lights 					$394.46
Truck Parts 					$140.91
Plow/Repair 					$690
Gate Replacement Mechanism 		$13,000

Motion to approve bills was made by Janet Hirsch and seconded by Joe Hejnal.  Motion passed.    
   
Building  
Nothing to report. 
  
Maintenance 
Matt Schweiss stated that the perimeter of the roads needs to be addressed and would like to rent a brush hog in the next couple of months before spring. 

Joe Hejnal reported on the repairs to the truck and the plow.  There was a short in the electrical system in the truck which caused the gas gauge not to work and there was a broken wire from the alternator to the dash board.  
When salting the roads this last time, the v-belt on the salt-slinger broke so Joe purchased 2 additional belts and penetrating oil.  
All the reflectors shattered on the snow plow on Christmas night so all reflectors had to be replaced.  Joe also stated that we still have half the salt left from what we had at the beginning of the year.

LTIA REPORT 
President Townsend stated that the New Years party was fun and a big success.

Finance Committee 
Nothing to report.

Website
Janet Hirsch reported that the newsletters were mailed on Monday, January 4, but the post office was holding them and extras are available at the meeting.  Also, February 20, 2010 is the deadline to submit information for the next newsletter.
Community Coordinator 
Renee Kittle reported that the LTIA was having their St. Patrick's Day dance on March 13 and there will be a band.  The cost is $15/person or $30/couple.

Parent's Club
John Hindrichs stated that the LTIA and Parent's Club were going to combine the dinners in order to gain better attendance at the events.
Garden Club
Nothing to report.

Sewer Committee    
Janet Hirsch stated that there has been no change since the last sewer report.

Gate 
Janet Hirsch reported that we expect to have the new gate installed this week.  After the gate is installed, it will have to be programmed by the Gate Committee.  The same gate cards will be used for the new gate.

Janet Hirsch made a motion that the gate be closed 24/7 for 60 days, beginning early March 2010, on an experimental basis and to be reviewed after 60 days operation.  All property owners will be notified and Rick Hannick volunteered to speak with the buss drivers, delivery driver, etc. regarding the gate being down 24/7. Motion was seconded by Joe Hejnal.  Motion passed.

24/7 Gate Closure Issues:
•	Lack of manpower to help maintain the gate.  Currently only 3 individuals maintain the gate.
•	Getting the word out to community that the gate will be closed 24/7.
•	Cell phones; Long distance charges?  May need to upgrade account?

Security 
Rick Hannick reported for January:

Security report, January 2010

Once again, all remains serene and uneventful in our community. 
I have obtained an unofficial bid from Wackenhut security (they provide security for lake Wauwanoka, and l.w. is satisfied with their service).   Based on the gate being closed 24/7, I recommend that we hire a security firm to work the following schedule.  I have included the quoted rates from Wackenhut to project a budget, should the board choose to go with them:
April 15-October 15 (26 weeks) @ 20 hours per week (8 hours each on Friday and Saturday, and four hours on Sunday).  I would also recommend 8 additional hours for each of the three major holidays.  The other six months we would rely on the gate to do its’ job.  Wackenhut is bidding $22.00 per hour for unarmed guards, and $26.00 per hour for armed guards.  The extra holiday hours would be billed at time-and-a-half, so $33.00 and $39.00 per hour.  Based on 26 weeks (520 hours, plus 24 hours at time-and-a-half) that would translate to $12,184.00 for unarmed, and $14,456.00 for armed.  This bid does not include a patrol vehicle.  If they have to provide a patrol vehicle, that will be an additional charge.  Maybe we could provide an old vehicle for them to use, or possibly an atv or golf cart if the weather permits.
I again spoke to Raintree to see what they had decided to do to replace Stryker security.  They have a board meeting scheduled for January 18, and hope to decide then which direction they are going to pursue.  Mary Lou from Braintree has agreed to call me as soon as they reach a decision. 
I don’t understand the resistance from this board to fully utilize a valuable resource like the gate to its full potential.  Every other lake community I have spoken to has a gate, and keeps it closed 24/7.  Why should this board continue to resist the proven added security that a 24/7 gate would provide. 
When I bought my home here in 1996, one of the first things that I saw as I entered the community was the sign stating, “private, no trespassing, security officer on duty, violators will be prosecuted.”  That sign should be changed to read, “private community, but come on in anyway.  We don’t know if you belong here or not because we don’t enforce our sticker requirements, we leave the gate open half the time, and we only have a security officer on duty on weekends, so come on in and do whatever you want, we’ll never know.”   It is one of the board’s responsibilities to provide an adequate level of security to all lake residents so that they may feel that they are safe and secure in their home environment, and that is not being done.  
I would like to hear an update regarding the new security gate.  I also want to ask each of the board members individually to state their position on whether the gate should be closed 24/7, and the reason for their position on that matter. 
In the past, when my security reports have been critical of the board, the criticism has been edited out of the official board minutes posted online, and in the version published in the newsletter.  For the vast majority of our residents, those are their only sources of information regarding how our community is being governed.  They have a right to see everything that was discussed at each meeting.  I request that this practice of editing of the discussions at the meetings be discontinued.  I further request that the individual opinions expressed by the board members regarding the closing of the gate at this meeting be included in the minutes in their entirety.
Respectfully submitted
Rick Hannick

Old Business (Board)
President Townsend spoke with the property owner who has two refrigerators outside by the road which were to be picked up on January 5.  The fridges are still out front by the road.  President Townsend stated that he would call owners again to check the status of pickup.

New Business (Board)
Marilyn Meyer reported that a couple has bought the land (approx. 3.9 acres) off Lake Tishomingo Road.  They would like to build a house.  The new owners have to abide by a judgment that goes back to the 1990's.  The matter has been turned over to Attorney Dennis Tesreau.  The judgment states that the house must have an attached garage.  Board will base response on what Tesreau says.
  
There being no further business, a motion was made by Joe Hejnal and seconded by Marilyn Meyer to adjourn.  Motion passed.  The meeting concluded at 8:21 P.M.    

Respectfully submitted,    
Ann Schatzman    
Secretary