LTPOA Meeting Minutes January 13, 2009

The meeting opened at 7:00 p.m. with the following board members present:  Janet Hirsch, Ron Sansone, Ann Schatzman, Marilyn Meyer and Joe Hejnal.

President’s Report
President Sansone asked for a motion to accept the December minutes which are posted on the website.  Marilyn Meyer made a motion to accept the December minutes.  Motion seconded by Janet Hirsch.  Motion passed.
President Sansone reported that a lot of work has been done on the truck.  New tires were just put on the truck (the original tires from 1999 were still on the truck) and it is now in great shape.  

Treasurer’s Report
	Marilyn Meyer, Treasurer, reported for December. The Financial Report for December is listed separately.  Motion to approve the Financial Report for December was made by Joe Hejnal and seconded by Janet Hirsch.  Motion passed.
	Marilyn stated that there are 3 delinquent assessments, one of which should be paid upon the sale of a property.
	
Marilyn presented the following bills for payment:

Legal Recording of Deeds		=	$98.00 
Gate Timer				=	$12.94
Stryker Security			=	$820.00
Snow Removal			=	$390.00
Truck Bearing & Pillow Block	=	$133.03
Truck Labor				=	$95.00
Salt Spreader				=	$15.99
MO Lawyers’ Media – Sewer		=	$50.00
Sand from Kleinschmidt		=	$219.94
Morton Safety Salt			=	$2,544.28
Jefferson County Surveying - sewer		=	$100.00
General Liability Insurance Quarterly	=	$4,894.05
6 New Truck Tires			=	$744.00
	
Motion to approve bills was made by Joe Hejnal and seconded by Janet Hirsch.  Motion passed.

Security
	Joe Hejnal introduced Larry Womack, the new security guard, at tonight’s meeting.  Larry stated that the cell phone number for Stryker was (314) 686-9432.  Larry also stated that he has been talking with Brian Clubb, the owner of Stryker Security, about doing house checks within Lake Tishomingo for those residents who are out of town or who do not live permanently at the lake because of the increasing number of break-ins in other communities.  This offer will be between Stryker Security and the homeowners only.  They will check all windows and for forcible entry.  This is of no additional cost and is called a spot check. Additionally, Larry gave the board a run-down of his nightly duties. 
 Larry also stated that criminals were like electricity; they travel the path of least resistance so it is good to have a presence within the lake.

Maintenance 
	Joe Hejnal reported that the truck has been taken care of.
	President Sansone would like to put a picture of the truck in the newsletter and stated that Joe has done all the work on the truck for nothing and Joe’s son has working on the truck for very minimal cost.
	Joe also brought up the idea of possibly taking the top off of the patrol boat because of the low visibility, but it would be a major project.  Joe also stated that the patrol boat has a leak.  Joe recommended that the leak be fixed and the boat be painted this year.

LTIA Report
	Mary Leiweke reported that the LTIA was doing well.  She stated that there were 3-4 new faces at the dinner due to the phone call invitation to the dinner.
	Mary also reported on how other lake communities use guest passes for guests visiting their lake community.  Mary stated that these other communities have 24-hour security and the guard is notified if a resident is expecting guests. Sometimes the gates are left open without a guard.  One lake community charges $1/car for gate passes and if you have a tow vehicle, the guard takes down the visitor’s vehicle information.

Finance Committee 
	Janet Hirsch reported that the YTD budget summary was available and that there is approximately $91,000 in the checking account so we are running a little ahead which is good.  Snow removal has yet to be paid this year.  If all goes well, there will be $10,000 left at the end of the year.

Web Site 
	Janet Hirsch reported that the newsletter and recent sewer minutes were posted on the website.
	President Sansone reported that he has received many compliments on the lake’s website and applauded Janet for all her good work. 

Sewer Committee
	Janet Hirsch reported the following on the sewer project: 
 
Transfer of rights and property
The LTPOA transferred ownership and assigned rights to PWSD#13 for the construction of the central sewer system. The documents were drawn up by Dennis Tesreau, Attorney for the LTPOA, with input and revisions from Floyd Norrick, Attorney for the water district. These items were:
 
•	2.37acre property behind the dam where the treatment plant will be located,
 
•	easement to install pipes and associated equipment on LTPOA owned property, and

•	the rights granted under the Lake Tishomingo Restrictions to lay pipes, make all needed connections, and maintain the sewer system on individual lots.
 
These were all granted by deed and recorded at the Jefferson County Recorder's Office.
 
 	Design of the collection system
The surveyors are scheduled to finish their work this week. Then the engineers will design the collection system, main and lateral lines. They expect to complete that phase of the project in March 2009.

	Janet also stated that the schedule is for the project to be ready for bids in May and for construction to start in August.

Gate Committee
	Russ Wilner reported that the gate has been more problematic than last month and needs to be reset more often and the hardware is worse for the wear.  Russ suggested contacting the vendor to inquire what the lifespan of these gates were and to see what else is available.
	
Old Business (Board)
	Janet Hirsch reported on the stickers as Rick Hannick could not attend the meeting due to illness.  About 60% of property owners have gotten their new stickers.  Rick and Ken Jost will be at the sales office one last time, January 24, 2009 from 10 a.m.-12 p.m. for sticker distribution. After February 1 property owners will be charged $25 to obtain all necessary stickers.  Rick was very disappointed in how many more home owners needed to obtain their stickers.
	Larry Womack volunteered to keep the sticker applications in the guard shack and hand them out.  

New Business (Board)
	President Sansone reported that U.S. Cellular sent a letter to the lake and wants to construct a cell tower adjacent to lake property and wants to use a lake lot as an access road to the cell tower area.  The board contacted the lake’s attorney and he said that according to the restrictions the LTPOA cannot permit a lake lot to be used for  commercial purpose.
	Marilyn Meyer asked for a volunteer to open the Community House on Thursday for the insurance inspector.

There being no further business, a motion was made by Ron Sansone and seconded by Joe Hejnal to adjourn.  Motion passed.  The meeting concluded at 7:47 P.M.

Respectfully submitted,
Ann Schatzman
Secretary